ACCOUNTS PAYABLE

Key Responsibilities

1. Multi-Entity Invoice Processing & 3-Way Matching

• Verify, code, and process vendor invoices, progress billings, subcontractor claims, and payment requests across all operating companies.
• Perform strict 3-way matching (Purchase Order, Receiving Report / Delivery Receipt, and Supplier Invoice) before payment processing.
• Ensure correct General Ledger (GL) coding, tax treatment, and cost center allocation for each distinct entity.

2. Division-Specific AP Operations

• Construction & Cladding (Glass & Aluminum):

• Review subcontractor progress billings against site accomplishment reports, retention money terms, and variation orders.

• Reconcile site delivery receipts for bulk raw materials (glass, aluminum extrusions, steel) against PO lines.

• Furniture Manufacturing:

• Process raw material supplier invoices (lumber, hardware, fabrics) linked to production Bill of Materials (BOM).

• Reconcile factory operational expenses, machinery maintenance bills, and freight/logistics charges.

• Property & Leasing:

• Manage security deposit refunds, utility billings, tenant fit-out allowances, and building maintenance subcontractor payments.

• Verify real property tax payments, insurance premiums, and municipal permit fees.

• Trading Business:

• Handle import/export vendor billings, ocean/air freight charges, customs duties, brokerage fees, and foreign currency invoices.

3. Vendor Management & Payment Runs

• Maintain accurate vendor master data, tax identification numbers (TIN), and payment bank details.
• Prepare weekly and monthly payment runs (check preparations, online banking transfers, wire transfers) aligned with company cash flow schedules.
• Reconcile vendor statements of account (SOA) regularly and resolve billing discrepancies, duplicate charges, or unrecorded liabilities.

4. Tax Compliance & Reporting

• Ensure proper application and withholding of Expanded Withholding Tax (EWT) / Creditable Withholding Tax (CWT) per statutory tax guidelines.
• Issue Certificates of Creditable Tax Withheld at Source (BIR Form 2307 or equivalent) to vendors in a timely manner.
• Assist in month-end AP closing, accrual entries, aging analysis reports, and audit preparation for internal and external auditors.