Accounts Payable

General Description:

The Accounts Payable position is a key member of the Accounting team, responsible for invoice entry and weekly accounts payable processing for Summit Farms and its related entities, along with supporting accounting tasks and special projects.

Essential Job Responsibilities:

• Invoice processing

  • Enter and process all invoices timely and accurately
  • Ensure each invoice is coded correctly and paid by the responsible entity
  • Verify that spending has been approved by the appropriate authority
  • Distribute AP reports to managers for final approval before coordinating payment release with Treasury

• Vendor management and payment

  • Pay vendors on time to avoid finance charges
  • Maintain vendor information, including collecting W-9s and certificates of insurance before initial payment and keeping vendor listings and contact information current
  • Reconcile vendor statements monthly and promptly research any discrepancies

• Support the Accounting team with fixed assets, debt amortization schedules, and special projects

• Improve current processes, including making greater use of the ERP system, Microsoft Dynamics 365 Business Central

• Research and provide supporting documentation for annual audits of Summit Farms and related entities

• Follow established procedures for assigned duties

• Perform other duties as assigned

Education, Experience and Other Qualifications:

• Associate degree in accounting or a related field, four years of related experience, or an equivalent combination of education and experience
• Experience with accounting/ERP software
• Proficiency in Microsoft Office, particularly Excel
• Familiarity with AI tools (e.g., Claude, ChatGPT, Copilot) is preferred
• Strong time management and organizational skills, with the ability to prioritize a weekly workload, maintain attention to detail, and work in a fast-paced environment
• Ability to maintain a high level of confidentiality

Work Environment:

• This position works in an office setting with regular use of standard office equipment such as computers, phones, copiers, and filing cabinets

Physicality Requirements:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Regularly required to sit for extended periods, work at a computer, and maintain focus on screens and detailed paperwork
• Regularly required to talk, hear, and use hands to handle objects, tools, and controls
• Occasionally required to stand, walk, bend, reach, and climb stairs
• Occasionally lift and/or move up to 10 pounds

Position Type/Expected Hours of Work:

• Full-time, Monday through Friday, with occasional evening and weekend hours as job duties require
• Additional availability may be required during special projects
• This position has no supervisory responsibilities

Travel

• No travel is expected for this position