Accounts Payable

Position Summary

We are seeking a detail-oriented, organized, and dependable Accounts Payable person to join our full time in office team.

The ideal candidate is highly organized, detail-oriented, dependable, and capable of independently managing their workload. Exceptional time-management skills, accuracy, accountability, and the ability to consistently meet deadlines are essential.

Essential Duties and Responsibilities

• Ensure proper approvals are obtained before processing payments.
• Reconcile vendor statements and research discrepancies, duplicate invoices, and outstanding balances.
• Maintain accurate and organized accounts payable records and supporting documentation.
• Respond to vendor inquiries regarding invoices, payment status, and account discrepancies.
• Review employee expense reports and process reimbursements in accordance with company policies, as applicable.
• Maintain compliance with internal controls, accounting procedures, and company policies.
• Accurately enter company expenses and payable invoices into the accounting system.
• Verify expense information, including amounts, dates, vendor information, and supporting documentation.
• Assign expenses to the appropriate general ledger accounts and projects, as applicable.
• Review entries for accuracy and completeness.
• Maintain accurate and organized supporting documentation.
• Monitor outstanding expenses to ensure nothing is overlooked or left unentered.
• Assist with month-end expense entry and related accounting deadlines.
• Independently organize and prioritize daily responsibilities.
• Maintain a consistent workflow to ensure expense entry remains current.
• Proactively identify potential delays and communicate concerns to management.

Required Qualifications

• Time Management, Accountability, Organization & Communication
• High school diploma or equivalent required.
• Previous accounts payable, bookkeeping, data entry, or accounting experience preferred.
• Proficiency in Microsoft Office, particularly Excel and Outlook.
• Experience with accounting software preferred.
• Exceptional time-management and organizational skills.
• Strong attention to detail and commitment to accuracy.
• Ability to work independently with minimal supervision.
• Ability to consistently meet deadlines and manage multiple responsibilities.
• Strong communication and problem-solving skills.
• Ability to maintain confidentiality when handling company financial information.

Work Environment

This is a full-time position performed in an office environment. The employee must be able to manage daily responsibilities and meet established accounting deadlines.

Additional Duties

Perform other related accounting and administrative duties as assigned.

Pay: $23.00 - $26.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Referral program
• Retirement plan
• Vision insurance

Work Location: In person