Accounts Payable

Location: BIGBREW MAIN OFFICE, BRGY 8, CALOOCAN

PERMANENT

Job Description

• The Accounts Payable (AP) in the Supply Chain Department is responsible for ensuring that all Delivery Receipts (DRs), Purchase Orders (POs), and payments are processed accurately, timely, and in compliance with company policies. This role makes sure the company pays the right amount, at the right time, to the right supplier. Additionally, the Accounts Payables is responsible to protects the company from overpayments, duplicate payments, and fraud, while keeping supplier relationships healthy.
• 2.0 DUTIES AND RESPONSIBILITIES
• 2.1Invoice & Document Verification
• Receive, review and match supplier invoices with delivery receipts (DRs) and purchase orders (POs)
• Ensure accuracy of invoice details (Supplier name, pricing, and quantity).
• Identify and coordinate resolution of mismatches between invoices, purchase orders(POs), and delivery receipts (DRs) with the Purchaser and Warehouse teams.
• 2.2 Financial Transactions & Payment Processing
• Coordinate with the finance department for the timely release of checks to suppliers.
• Verify and reconcile supplier invoices with purchase orders and delivery receipts.
• Address and respond to supplier statement of accounts (SOAs) to ensure timely payment processing.
• 2.3 Supplier Coordination
• Communicate with suppliers to clarify billing discrepancies, missing invoices in required supporting documents.
• Escalate unresolved discrepancies to Finance or Supply Chain Head.
• 2.5 Compliance and Documentation
• Support month-end closing by ensuring invoices are properly recorded.
• Maintain organized records of purchase orders, invoices, payment transactions and supplier contracts.
• File and maintain record of all Invoice based on Purchase Orders systematically.

Qualifications

• JOB QUALIFICATION:
• 3.1 Education and Experience
• Bachelor’s Degree in Supply Chain Management, Business Administration, Finance, Accounting or any related field.
• 2-5 years of experience in purchasing, procurement or supply chain management.
• 3.2Skills and Competencies
•  Knowledge of procurement best practices and financial transaction processing.
• Familiarity with accounts payable process, including check releases and SOA reconciliation.
• Proficiency in Microsoft Excel and Word and procurement software or ERP system.
• Strong attention to detail and ability to work under tight deadlines.
• Maintaining proper filing and audit trails of invoices, vouchers, and payment records.