Accounts Payable Consultant

Role Summary

We need an experienced AP professional to handle end-to-end payables for large strategic, telecom-carrier and related-party vendors. The work covers invoice-to-PO/GRN matching, advance offsets and netting, vendor reconciliations, withholding tax checks and payment follow-up. The role deals directly with vendors, internal budget owners and Tax.

Key Responsibilities

1. Invoice Processing and PO/GRN Matching

• Validate vendor invoices against POs and GRNs in the ERP, and send invoice batches for validation.
• Follow up with PO owners and requesters when a GRN is missing, wrong or not showing in the system. Escalate urgent cases that vendors are chasing.
• Work with the ERP/support team on system issues, for example GRNs approved but not visible to Accounts.
• Monitor the vendor portal. Ask vendors to upload missing invoices against the right PO and currency, and send invoice split breakdowns when needed.

2. Advance Offsets, Netting and Payments

• Prepare advance-payment offsets (e.g., for major equipment and media vendors) and submit them for approval.
• Prepare monthly carrier netting (e.g., international telecom operators) and get the signed netting memos.
• Prepare payable lists of invoices due for payment and confirm payment status and remittances with Treasury.
• Track outstanding balances for key vendors, report balances ready for offset to senior management, and support payment plans.

3. Vendor Reconciliations and Month-End Close

• Reconcile vendor Statements of Account (SOA) with the AP trial balance (AP control account and WHT/retention account) every month, and explain the differences.
• Prepare the monthly Related Parties Balance schedule for review and approval.
• Resolve vendor queries on outstanding invoices, overdue balances and bank-detail mismatches.

4. Tax and Compliance

• Do Withholding Tax (WHT) assessments on foreign vendor POs. Collect the service details from business users and get advice from the Tax team.
• Keep documentation complete and audit-ready, and follow internal controls (ICOFR).

5. Stakeholder Coordination

• Work daily with internal budget owners, Procurement, Treasury, Tax and IT/ERP support.
• Communicate professionally in writing with local and international vendors.

Desired Candidate Profile

• Bachelor's degree in Accounting or Finance. CPA/CMA/ACCA preferred.
• 5+ years of AP experience, ideally in telecom or a large multinational.
• Hands-on ERP experience (P2P cycle: PO, GRN, invoice, payment). [Add your specific ERP]
• Strong in vendor reconciliations, advance offsets, intercompany/related-party balances and carrier netting.
• Working knowledge of Qatar Withholding Tax.
• Advanced Excel (lookups, pivots, reconciliations).
• Strong follow-up and communication skills in English. Arabic is a plus.
• Able to handle high volumes and urgent escalations under deadlines.