Accounts Payable Controller

We are seeking an experienced Accounts Payable Controller who will be responsible for the management of the full-function accounts payables' ledger, ensuring accurate, timely processing of supplier invoices and payments, and handling high-volume reconciliations. The role ensures that purchase orders, goods received vouchers (GRVs), and supplier invoices are correctly processed, reconciled, authorized and recorded in accordance with company procedures and financial controls.

KEY RESPONSIBILITY AREAS:

• Accounts Payable & Invoice Processing
• Manage the full-function accounts payable ledger, ensuring accurate and timely processing of supplier invoices and payments.
• Prepare purchase requisitions and create purchase orders on Microsoft Dynamics for Head Office procurement.
• Process supplier invoices and ad hoc GRVs received from branches, ensuring valid tax invoices, correct authorisation and accurate matching to purchase orders and delivery documentation.
• Verify, collect and maintain signed goods received vouchers (GRVs) and supporting documentation.
• Prepare payment proposals on Microsoft Dynamics and follow up on outstanding supplier queries.

Reconciliations & Financial Controls

• Reconcile supplier statements, investigate discrepancies and ensure timely resolution.
• Ensure procurement transactions comply with the company’s approval matrix and financial procedures.
• Allocate transactions to the correct project codes and general ledger accounts, ensuring accurate transaction descriptions.
• Maintain complete, accurate and auditable financial records.
• Assist with internal controls, year-end audit queries and the prevention of duplicate or unnecessary purchase orders.

Supplier & Internal Stakeholder Management

• Liaise with suppliers and internal departments regarding invoice, payment and procurement queries.
• Resolve supplier discrepancies and outstanding queries in a timely manner.
• Collaborate with branch, regional finance and operations teams to ensure efficient accounts payable processes.
• Provide guidance on supporting documentation and procurement requirements where necessary.
• Maintain professional relationships with suppliers and internal stakeholders.

Administration & Compliance

• Maintain organised filing systems and ensure all supporting documentation is attached to transactions in Microsoft Dynamics.
• Ensure financial records and documentation comply with company standards and procedures.
• Comply with all company policies, procedures and code of conduct requirements.
• Maintain confidentiality, professional integrity and accurate recordkeeping at all times.
• Perform other reasonable duties as assigned by management.

HSEQ & Continuous Improvement

• Support and promote the company’s Zero Harm goal.
• Identify potential risks within the area of responsibility and implement corrective actions where required.
• Comply with all company Health, Safety, Environment and Quality (HSEQ) policies and procedures.
• Contribute to the improvement of procurement and accounts payable processes.
• Support accurate, efficient and timely processing of financial transactions.

EDUCATION, EXPERIENCE AND COMPETENCIES REQUIRED:

• Grade 12 certificate.
• Diploma or certificate in Finance, Accounting, Bookkeeping or a related field will be advantageous.
• Minimum 3–5 years’ experience in accounts payable or procurement administration.
• Experience in a contracting, construction, industrial or project-based environment will be advantageous.
• Computer literacy with strong Microsoft Excel skills and experience using ERP systems, preferably Microsoft Dynamics.