Accounts Payable Coordinator

Job Details

Description The Accounts Payable Coordinator’s primary responsibilities are the processing and payment of invoices and assisting in various other accounting functions as appropriate.

Minimum Qualifications

• Training or courses in business office activities required
• Two years of medical facility or medical business office experience required
• Two years experience in accounts payable in an ASC or hospital
• Require visual and auditory acuity adequate for frequent use of computers and occasional use of other business office equipment
• Ability to sit for long periods and to perform desk and office activities

Preferred Qualifications

• Associate Degree in Accounting

Essential Functions

• Know all policies and procedures that affect payments and accounts payable, such as expense reimbursement, capitalization policies, etc.
• Match invoices to purchases to purchase orders, credit card slips, and packing slips as provided by the Materials department, employees and business office ordering clerk.
• Ensure accuracy of vendor pricing by comparing the line-item prices to either purchase order or contract.
• Test accuracy of vendor sales tax calculations. Accrue additional tax on monthly spreadsheets and remit to proper authority.
• Prepare special calculations for invoicing on implantable items.
• Record corrections on general ledger account, vendor code, and payment date on each invoice for ease of recording review.
• During first two weeks of each month, review invoice for proper accounting period posting information. Indicate with stamp of "accrual" if expense was in a prior month so that expense can be accrued.
• Input each invoice into accounting system by batch, depending on whether the expense is accrued to prior month or is current month.
• Provide copies of capital equipment invoices and prepaid expense invoices to BOM.
• Prior to posting and running checks, provide all invoices to the BOM for review.
• Post all invoice batches daily.
• Coordinate with Materials Manager and vendors to correct sales tax calculation.
• Obtain information needed to add new vendors to system and determine whether the vendor will receive a 1099 at year end.
• Coordinate with Platte City service staff on and software issues.
• Assist other staff as needed.
• Promote patient and vendor confidentiality while following all facility policies and procedures.
• Assist with other projects as needed.

Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job the employee is frequently required to sit, converse, and listen; use hands to touch, handle, or feel objects, tools, or controls; and to reach with hands and arms. Specific vision abilities required by this job include close vision and the ability to adjust focus.

The employee must be able to lift and/or carry over 20 pounds on a regular basis and be able to push/pull over 25 pounds on a regular basis.

The employee must be able to stand and/or walk at least five hours per day.

Work Environment The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.