Accounts Payable Coordinator

Job Overview

The Accounts Payable Coordinator position is responsible for various data entry tasks within the accounts payable process.  This position must be able to process invoices from multiple departments, approvers, and vendors while maintaining high professionalism and customer service. As the AP Clerk, you will be empowered and expected to think critically and embrace new and exciting challenges.  Ideal candidates will come with data entry experience in accounts payable, have a background working with Excel and ERP/Accounting Systems, and be comfortable in a fast-paced, dynamic, and collaborative environment.

Key Responsibilities

• Responsible for processing a high volume of invoices accurately through document imaging, workflow routing, and ERP systems
• Route invoices and supporting documentation through electronic approval workflows and follow up on outstanding approvals as needed
• Process PO invoices, expense (non-PO) invoices, debit memos, and credit memos
• Maintain accurate electronic records and supporting documentation within SharePoint, ECM, or document management system
• Reconcile vendor statements and research/correct discrepancies in a timely manner
• Maintain professionalism while handling ambiguity and responding to inquiries from vendors and internal approvers
• Assist with document retention, audit support requests, and organization of accounting records
• Experience working with workflow automation, ECM/document imaging platforms, or invoice routing software is preferred
• Other duties as assigned

Requirements

Qualifications

• 4+ years of Accounts Payable experience, including use of automated systems desired
• Proven Customer Service skills due to working closely with vendors and resolving issue
• Strong working knowledge of ERP systems; experience with Epicor Kinetic is highly desirable
• Good organizational skills and ability to prioritize, multitask, and manage competing priorities in a fast-paced environment
• Strong attention to detail
• Strong skill set in the Microsoft Office Suite
• Excellent communication and interpersonal skills
• Team player with the ability to work independently, meet tight deadlines, and communicate any deadline/workload conflicts
• Experience with SharePoint, ECM/DocStar, Mosaic, or other document workflow and invoice routing platforms preferred