ACCOUNTS PAYABLE COORDINATOR

THE ROLE The Accounts Payable Coordinator is responsible for managing the day-to-day accounts payable process, ensuring invoices are accurately processed, properly documented, and paid in a timely manner. This position works closely with vendors, internal departments, and the accounting team to maintain accurate financial records and support efficient accounting operations.

• Process and accurately enter vendor invoices into the accounting system.
• Review invoices for appropriate approvals, coding, documentation, and accuracy.
• Prepare and process vendor payments in accordance with established procedures and payment schedules.
• Maintain accurate and organized accounts payable records and supporting documentation.
• Reconcile vendor statements, research and resolve discrepancies.
• Respond to vendor inquiries regarding invoices, payments, and account balances.
• Assist with monthly and year-end closing activities related to accounts payable.
• Monitor outstanding invoices and follow up on missing approvals or documentation.
• Maintain vendor files and assist with vendor setup and updates.
• Ensure compliance with company policies and internal controls.
• Assist with reporting, reconciliations, and other accounting tasks as needed.
• Protect confidential financial and vendor information.

The Essentials

• High School Diploma is required; College degree preferred.
• At least 2 years of accounts payable or related accounting experience.
• Strong attention to detail and accuracy.
• Good organizational and time-management skills.
• Strong written and verbal communication skills.
• Proficiency with Microsoft Office, particularly Excel.
• Experience with computerized accounting or manufacturing systems.
• Experience with invoice processing, vendor reconciliations, and payment processing.
• Attention to detail and accuracy.
• Organization and follow-through.
• Problem-solving and analytical skills.
• Ability to work independently and as part of a team.
• Commitment to confidentiality.
• Ability to manage competing priorities in a deadline-driven environment.

PHYSICAL DEMANDS

• Regularly required to sit for extended periods of time.
• Regularly required to read computer screens and mail, talk, or hear on the phone, distinguish color, and read small type.
• Frequently required to stand, walk, climb stairs, kneel, or bend down, use hands to finger, handle or feel; and reach with hands and arms to open cabinet drawers to file or retrieve information.
• Frequently required to lift or move materials up to 10 pounds.

WORK ENVIRONMENT

• Moderate noise level.
• Professional and deadline-oriented environment in an office setting.
• Interaction with staff, vendors and customers.

Additional Duties Additional duties and responsibilities may be added to this job description at any time. The job description does not state or imply that these are the only activities to be performed by the employee holding this position. Employees are required to follow any other job-related instructions and to perform any other job-related responsibilities as requested by their supervisor.