Accounts Payable Coordinator

POSITION SUMMARY

The Accounts Payable Coordinator is responsible for the successful processing of all payables within the organization. This position will coordinate with vendors and parties within Infinity Global to gather information and ensure the accuracy of payments and coding. The AP Coordinator will adhere to authorization and approval protocols, and demonstrate a high level of accuracy and attention to detail in their work.

KEY RESPONSIBILITIES

• Calculates, posts business transactions, processes invoices, verifies financial data for use in maintaining accounts payable records, and provides other clerical support necessary to pay the obligations of the organization.
• Investigates and settles problems associated with processing invoices.
• Reconciles accounts and vendor statements by identifying errors in postings or omissions and corrects discrepancies.
• Codes invoices, vouchers, expense reports, etc., with correct codes conforming to standard procedures to ensure proper entry into the financial system.
• Maintains copies of vouchers, invoices, or correspondence necessary for files.
• Handles vendor correspondence via phone or email; receives, researches, and resolves internal and external inquiries concerning account status.
• Processes remittance information from checks, drafts, and wire transfers for invoices provided by vendors.

KEY ACCOUNTABILITIES

• Demonstrate ability to complete all tasks with a high degree of accuracy, attention to detail, and follow-up
• Ensure professional, accurate, and timely communication to complete tasks and resolve issues
• Analyze and problem-solve effectively and efficiently
• Work calmly and effectively in a deadline-driven environment
• Maintain a high level of confidentiality in all tasks

MINIMUM QUALIFICATIONS

• Associate’s degree in Accounting or 3 years of experience in corporate accounting
• 3-5 years of general accounting experience required
• Expertise in invoicing processes and account reconciliations
• Excellent written and verbal communication skills
• Ability to multitask/prioritize based on urgency
• Proficient in Microsoft Office applications, including PowerPoint, Excel, Outlook, and Word
• Preferred familiarity with Great Plains Dynamics or similar accounting software
• Knowledge of multi-currency transactions