Accounts Payable Coordinator

Accounts Payable Coordinator

Position Summary

We are seeking a detail-oriented and organized Accounts Payable Coordinator to support the day-to-day Accounts Payable function. This position will be responsible for processing invoices, maintaining accurate vendor records, reconciling vendor accounts, assisting with payments, and ensuring invoices are properly approved, documented, and paid in a timely manner. The ideal candidate is highly organized, comfortable working with numbers and deadlines, and able to communicate effectively with vendors and internal departments.

Key Responsibilities

• Process and enter vendor invoices into the ERP (Microsoft Dynamics Business Central) accurately and in a timely manner.
• Review invoices for accuracy, proper coding, approvals, supporting documentation, and compliance with company policies.
• Match invoices to purchase orders, receiving documentation, and/or contracts when applicable.
• Obtain appropriate approvals for invoices and follow up on outstanding approvals.
• Prepare and process vendor payments, including checks, ACH, wires, and other payment methods, while managing aging invoices.
• Maintain accurate vendor files and assist with vendor setup, maintenance, and annual 1099 reporting.
• Respond to vendor inquiries regarding invoices, payment status, account balances, and discrepancies.
• Reconcile vendor statements and research and resolve discrepancies.
• Assist with monthly, quarterly, and year-end accounts payable closing activities.
• Ensure compliance with internal controls and accounts payable procedures.
• Communicate with internal departments regarding invoice questions, coding, approvals, and payment issues.
• Assist with audits by providing requested invoices, payment records, vendor documentation, and other supporting information.
• Identify opportunities to improve accounts payable processes, efficiency, and accuracy.
• Perform other accounting and administrative duties as assigned.

Qualifications

• High school diploma or equivalent required; associate or bachelor's degree in accounting, finance, or a related field preferred.
• 1–3 years of accounts payable, accounting, or related experience preferred.
• Experience with Microsoft Dynamics Business Central software preferred but not required.
• Strong attention to detail and accuracy.
• Strong organizational and time-management skills.
• Ability to manage multiple priorities and meet deadlines.
• Strong communication and customer service skills.
• Ability to research discrepancies and resolve issues independently.
• Proficiency with Microsoft Excel and Microsoft Office.
• Ability to maintain confidentiality when handling financial and vendor information.

Preferred Skills

• Experience with three-way matching and purchase order processes.
• Experience processing ACH, wire, and check payments.
• Experience with vendor statement reconciliations.
• Knowledge of general ledger and basic accounting principles.
• Experience with month-end close procedures.
• Familiarity with 1099 reporting requirements.

Pay: $22.00 - $25.00 per hour

Expected hours: 40.0 per week

Work Location: In person