Accounts Payable Coordinator

Job Overview

We are seeking a detail-oriented, organized, and tech-savvy Accounts Payable Coordinator to join our accounting team. This role is responsible for processing high volumes of vendor invoices accurately and efficiently while ensuring compliance with company policies, internal controls, and established accounting procedures.

The ideal candidate has experience with purchase orders, three-way matching, invoice reconciliation, and banking-related processes. This individual must possess strong communication skills, a basic understanding of accounting principles, and the ability to work collaboratively in a fast-paced environment while meeting deadlines and maintaining accuracy.

Essential Duties and Responsibilities

• Invoice Processing: Process high volumes of vendor invoices accurately and timely, ensuring invoices are properly coded, approved, and entered into the accounting system.
• Purchase Order Management: Perform three-way matching between purchase orders, receiving documentation, and vendor invoices to identify and resolve discrepancies before payment.
• Internal Controls and Compliance: Follow established accounts payable procedures, approval workflows, segregation of duties, and internal controls to ensure accurate processing and prevent duplicate or unauthorized payments. Maintain organized, complete, and accurate records of invoices, approvals, payment documentation, and other accounts payable transactions.
• Vendor Relations: Communicate professionally with vendors regarding invoice status, payment inquiries, missing documentation, and assist with vendor statement reconciliations and outstanding invoice reviews.
• Accounting Support: Apply a basic understanding of general accounting concepts, including general ledger coding, and expense classifications.

Qualifications

• Prior experience in Accounts Receivable, collections, or a related accounting role.
• Understanding of basic accounting principles and concepts.
• Strong attention to detail and accuracy.
• Proficiency with Microsoft Office, particularly Excel.
• Excellent verbal and written communication skills.
• Ability to prioritize tasks and manage multiple responsibilities in a fast-paced environment.
• Strong problem-solving skills and follow-through.
• Desired Skills & Attributes
• Strong interpersonal and customer service skills.
• Tech-savvy and comfortable learning new systems and software.
• Ability to follow established procedures while maintaining efficiency.

Pay: $20.00 - $25.00 per hour

Expected hours: 40.0 per week

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Work Location: In person