Accounts Payable Coordinator

Job Summary

We are seeking a detail-oriented and dependable Accounts Payable Coordinator to join our family-owned real estate business in Hollywood. The ideal candidate will be responsible for processing and managing vendor payments, maintaining accurate financial records, and ensuring all transactions are properly recorded and reconciled in QuickBooks. This role requires strong organizational skills, accuracy, and the ability to meet deadlines to avoid late fees and maintain positive vendor relationships.

Duties:

• Responsible for online bill payments and accurately entering information in QuickBooks.
• Calculating and submitting utility bill reimbursement letters to tenants
• Assisting in reconciling bank statements
• Assisting in logging and tracking property tax bills
• Assisting with the property tax reimbursement process
• Assisting with tracking and filing business license and business tax bills
• Filing accounts payable related documents (paid bills, etc.) Work closely with the Office Administrator to maintain organization of files.
• Working closely with the Office Administrator to update our digital library and assist in scanning and eliminating old physical files.
• Maintaining and managing vendor documentation
• Work with Manager on various A/P projects and on any other matters that may arise.
• Work as part of the company team. Working closely with A/R on bill reimbursements, and with Reception and the Office Administrator on filing, supplies, and DWP meter readings

Skills:

• At least 5 years of Accounts Payable Experience
• Proficiency in QuickBooks Online
• Excellent attention to detail with strong analysis skills for account reconciliation and journal entries
• Discretion and trust in handling confidential information
• Ability to work alone to complete tasks
• Comfort with multi-tasking
• A positive, “can do” attitude that supports the teamwork and collaborative efforts of the Company, and sets an office tone of positive energy
• Dependability, reliability and trust are critical
• Excellent communication skills so that issues or uncertainties are addressed before they become problems

Pay: $72,000.00 per year

Benefits:

• Health insurance
• Paid sick time
• Paid time off

Work Location: Hybrid remote in Hollywood, CA 90028