Accounts Payable Coordinator

Performs the day-to-day activities of the accounts payable function.

Essential Duties/Responsibilities

• Reviews invoices and related purchase orders and obtains appropriate approvals prior to vouching.
• Promptly and efficiently codes and posts payables batches; maintains vendor pending payables files.
• Prepares and completes voucher packages for weekly check runs.
• Maintains vendor files and updates vendor information by filing and entering status changes into accounting software to ensure vendor information is accurate and up to date.
• Maintains independent contractor information including current W-9’s, signed contracts, and proof of insurance.
• Ensures timely and accurate monthly closing of the accounts payable function; completes monthly account reconciliations related to accounts payable.
• Adheres to procedures and policies for accounts payable functions.
• Communicates with and builds effective relationships with assigned vendors.
• Processes quarterly Form 590 filings.
• Processes year end 1099’s and related filings.
• Assists with other projects as assigned.

Position Requirements

• Strong work ethic and a positive attitude. Must be proactive and “get things done”. Professional and personable demeanor.
• Accounting degree or equivalent combination of education and experience required.
• One to three years accounts payable experience.
• Experience working with generally accepted accounting principles and accounting software.
• Proficient in Excel, Outlook, and Sage accounting products.
• Strong computer and business solutions software skills.
• Strong interpersonal and communication skills for interacting with vendors, management, and support personnel.
• Strong analytical and problem-solving skills.
• Attention to detail.
• Ability to interface with and satisfy the needs of diverse groups ranging from corporate to operations managers and staff.