Accounts Payable Coordinator

Position Type: Full-Time in Office

Department: Finance / Accounting

Location: Wetaskiwin, AB

Reports To: Controller

Position Overview

We are seeking an experienced Accounts Payable Coordinator to join our Finance team supporting a multi-entity hospitality organization. The successful candidate will be responsible for managing the full accounts payable cycle across multiple operating entities, ensuring accurate invoice processing, timely payments, strong vendor relationships, and effective financial controls.

This role requires a highly organized, detail-oriented professional who can manage a high-volume AP environment, resolve discrepancies, improve processes, and work collaboratively with property-level teams and vendors.

Key Responsibilities

Accounts Payable Management

• Manage the full accounts payable cycle for multiple entities, including invoice processing, coding, approvals, and payment preparation.
• Review invoices for accuracy, appropriate approvals, supporting documentation, and proper account coding.
• Process high-volume invoices through digital workflow systems.
• Monitor AP workflows and proactively resolve invoice exceptions and approval delays.
• Maintain accurate vendor records and ensure compliance with company policies.

Vendor Management & Reconciliation

• Act as the primary point of contact for vendor inquiries and account issues.
• Resolve payment discrepancies, missing invoices, credits, and account differences.
• Perform regular vendor statement reconciliations and follow up on outstanding items.
• Build and maintain positive vendor relationships.
• Investigate and resolve duplicate invoice and payment concerns.

Payment Processing

• Prepare and coordinate weekly payment runs including EFT and cheque payments.
• Review payment batches for accuracy and required approvals.
• Maintain payment controls and supporting documentation.
• Support timely vendor payments on a tight schedule and reduce any past-due balances.

Process Improvement & Controls

• Identify opportunities to improve AP processes, reduce manual work, and strengthen controls.
• Assist with workflow optimization within accounting systems and invoice approval platforms.
• Maintain organized records and audit-ready documentation.
• Support internal and external audit requests as required.
• Assist with processing and tracking renovation and capital-related invoices.
• Ensure proper approvals, documentation, and coding are obtained.

Qualifications & Experience

• 3+ years of progressive accounts payable experience.
• Experience managing AP for multiple entities with high volume preferred.
• Strong understanding of AP processes, controls, and vendor reconciliations.
• Experience with EFT and cheque payment processing.
• Experience with ERP accounting software and digital invoice workflow systems.
• Hospitality, property management, construction, or multi-location experience considered an asset.
• Applicants must be legally entitled to work in Canada.
• Criminal Record and Background Check required

Skills & Competencies

• Excellent attention to detail and accuracy.
• Strong organizational and time management skills.
• Ability to prioritize competing deadlines in a fast-paced environment.
• Strong problem-solving and analytical skills.
• Ability to train and mentor AP Clerk with invoice entry, coding, and statement reconciliations.
• Professional communication skills with vendors and internal teams.
• Ability to work independently and identify issues before they escalate.

Compensation Package

• Competitive compensation based on experience.
• Benefits Program, RRSP matching, employee discounts, and gym access.
• Supportive finance team environment.
• Opportunity to improve processes and make an impact.
• Stable, growing multi-property organization with room for career advancement.

Only those applicants selected will be contacted.