Accounts Payable Executive

ROLE OVERVIEW

We are seeking an experienced and detail-oriented Accounts Payable (AP) Executive to join our Finance team in Singapore. The successful candidate will be responsible for managing end-to-end accounts payable functions, supporting month-end and year-end books closing activities, and ensuring compliance with Singapore's financial regulations and reporting standards. This role requires a proactive individual with strong analytical skills and the ability to work in a fast-paced environment.

KEY RESPONSIBILITIES

Accounts Payable Management

• Process and verify vendor invoices, ensuring accuracy, proper coding, and timely payment.

• Manage the full AP cycle: invoice receipt, matching with POs/delivery orders, approval routing, and payment processing.

• Prepare and process payment runs (cheque, GIRO, TT, and e-payments) in accordance with payment terms.

• Reconcile AP sub-ledger to the general ledger on a monthly basis.

• Resolve vendor queries and disputes promptly and professionally.

• Maintain and update vendor master data in the accounting system.

Books Closing & Month-End Support

• Assist in the monthly, quarterly, and year-end books closing process in a timely and accurate manner.

• Prepare AP aging reports and accrual schedules for month-end closing.

• Post journal entries for accruals, prepayments, and any AP-related adjustments.

• Perform balance sheet account reconciliations related to accounts payable and accruals.

• Coordinate with other finance team members to ensure all AP transactions are captured before close.

• Support the preparation of financial reports and schedules for management review.

Compliance & Audit

• Ensure compliance with Singapore Financial Reporting Standards (SFRS) and GST regulations.

• Assist in internal and external audits by providing AP schedules, supporting documents, and reconciliations.

• Maintain proper documentation and filing in line with company policies and regulatory requirements.

• Support IRAS tax compliance including preparation of GST input tax claims.

Process Improvement

• Identify opportunities to streamline AP processes and improve workflow efficiency.

• Assist in the implementation or enhancement of ERP/accounting systems.

• Develop and maintain AP process documentation and SOPs.

REQUIREMENTS & QUALIFICATIONS

Education & Experience

• Diploma or Bachelor's Degree in Accounting, Finance, or a related field.

• Minimum 5 years of hands-on experience in Accounts Payable or a similar finance role.

• Prior experience in books closing, month-end/year-end close processes is essential.

• Experience working in Singapore with knowledge of local regulatory and tax requirements (GST, IRAS).

Technical Skills

• Strong working knowledge of Microsoft Excel (VLOOKUP, pivot tables, reconciliation).

• Familiarity with e-payment platforms and Singapore banking systems (GIRO, FAST, PayNow).

• Solid understanding of double-entry bookkeeping and accounting principles.

Soft Skills

• High attention to detail and accuracy in data entry and financial processing.

• Strong organisational skills with the ability to manage multiple deadlines.

• Good communication skills to liaise with vendors, internal stakeholders, and auditors.

• Team player with the ability to work independently under minimal supervision.

• Ability to work under pressure during peak close periods.

NICE TO HAVE

• Experience in a shared services centre or multi-entity environment.

• Exposure to intercompany AP transactions and foreign currency processing.

• Prior experience with accounts receivable (AR) or general ledger (GL) functions.