Accounts Payable Executive

About the role

To manage the end-to-end accounts payable process within the freight forwarding operation, ensuring timely and accurate processing of vendor invoices and payments, performing vendor reconciliation, supporting treasury operations, and maintaining compliance with Thai financial regulations and company internal controls.

Key responsibilities

• Process payments including internal companies and external parties' payments
• Prepare payment orders through internet banking system and submit to approver for payment authorization
• Review AP Aging for payment schedule planning
• Follow up with Operations for unposted items and overdue payments
• Track and match advance payments against invoices on a daily basis
• Address billing discrepancies between Operations and vendors; liaise with Operations for internal issues
• Update daily payment reports with findings and actions required
• Ensure all vendor payments comply with Thai Revenue Department requirements, including correct VAT calculation, proper tax invoice verification, and withholding tax deduction
• Perform monthly vendor reconciliation and overseas agents' reconciliation
• Maintain organized payment voucher files per company retention policy

About you

• Bachelor's degree in accounting, Finance, or related field
• 01-03 years of experience in Accounts Payable or full-function accounting role
• Experience in freight forwarding, shipping lines, customs brokerage, or third-party logistics (3PL) is a strong advantage
• Proficiency in accounting software/ERP systems and Microsoft Office (especially Excel – VLOOKUP, Pivot Tables, reconciliation templates)
• Strong attention to detail and accuracy in payment processing, invoice verification, and reconciliation
• Solid understanding of Thai tax regulations: VAT (7%), withholding tax (PND 3/PND 53, 1–3% for services), tax invoice format requirements, and e-Tax Invoice per Revenue Department
• Familiarity with online banking platforms for payment processing and fund transfers
• Knowledge of foreign exchange regulations and Bank of Thailand requirements for overseas payments
• Good organizational and time-management skills to handle multiple vendor payments across different deadlines
• Thai - Native fluency (required); English - Working proficiency (written & verbal) for overseas agent coordination

About us

Quanterm is one of the best freight forwarder and logistics company in Malaysia, founded in June 1992 with its headquarters in Shah Alam, Selangor. Initially starting as an LCL consolidator in both domestic and international markets. The company has expanded its services to become a total logistics solutions partner. With our expanding workforce of about 700 worldwide, we have developed overseas branches in Vietnam, Indonesia, Philippines, Myanmar, Cambodia, Thailand, and Australia, making it one of the leading logistics companies in the international market.