Accounts Payable Executive

Job Summary

The Accounts Payable professional is responsible for managing the companys outgoing payments, ensuring accurate invoice processing, timely vendor payments, and compliance with internal controls and accounting standards.

Key Responsibilities

• Track employee/vendor advances and ensure timely settlement.
• Review, verify, and process employee reimbursement and travel expense claims in accordance with company policy.
• Review, reconcile and process petty cash expenses and ensure proper supporting documentation.
• Process vendor invoices accurately and in a timely manner
• Verify invoices against purchase orders, GRNs, and contracts
• Ensure proper approvals and coding of expenses
• Manage vendor payments (NEFT/RTGS/cheques) as per agreed terms
• Reconcile vendor statements and resolve discrepancies
• Respond to vendor queries and maintain healthy vendor relationships
• Maintain proper documentation and records for audits
• Assist with month-end and year-end closing activities
• Ensure compliance with GST, TDS, and other statutory requirements
• Coordinate with procurement and internal teams for invoice issues.

Required Skills & Competencies

• Strong knowledge of Accounts Payable processes
• Understanding of GST, TDS, and basic accounting principles
• Attention to detail and high level of accuracy
• Ability to work under deadlines
• Vendor management skills

Qualifications

• Bachelors degree in Commerce, Accounting, or Finance (B.Com preferred)
• Certification in accounting or finance is an added advantage

Experience

• 25 years of experience in Accounts Payable or finance operations
• Experience with ERP/accounting software (SAP, Oracle, Tally, etc.) preferred

Key Performance Indicators (KPIs)

• Timely processing of invoices
• Accuracy in payments and reconciliations
• Vendor query resolution time
• Compliance with audit and statutory requirements