Accounts Payable Executive

We are looking for a proactive and detail-oriented Accounts Payable Executive to join our Finance team. In this role, you will be responsible for managing supplier accounts, ensuring timely and accurate payment processing, maintaining accurate accounts payable records, and supporting healthy cash flow while building positive relationships with suppliers.

Key Responsibilities

• Manage the full accounts payable (AP) cycle, including invoice processing, payment preparation, and supplier account reconciliation.
• Verify and process supplier invoices accurately and in a timely manner.
• Monitor outstanding invoices and ensure payments are processed according to agreed payment terms.
• Match invoices against purchase orders (PO) and delivery orders (DO) where applicable.
• Investigate and resolve invoice discrepancies, payment issues, and supplier queries promptly.
• Prepare payment vouchers, payment schedules, and AP reports.
• Reconcile supplier accounts and ensure all payments are accurately recorded and allocated.
• Work closely with the Procurement, Warehouse, Finance, and other relevant departments to resolve invoice and payment-related matters.
• Assist in monitoring supplier balances and payment due dates.
• Prepare monthly AP aging reports and payment status updates for management review.
• Support month-end closing by ensuring AP balances are accurate and properly reconciled.
• Maintain proper documentation and filing of AP records for audit and compliance purposes.
• Assist with ad-hoc finance and administrative duties as assigned.

Requirements

• Diploma or Bachelor's Degree in Accounting, Finance, Business Administration, or a related field.
• Minimum 1–2 years of working experience in Accounts Payable, Finance, or a related role.
• Knowledge of accounts payable processes, invoice processing, and payment procedures.
• Familiar with accounting software and Microsoft Excel.
• Strong communication and coordination skills with the ability to liaise with suppliers professionally.
• Detail-oriented with good analytical and problem-solving abilities.
• Able to work independently, prioritise tasks, and meet deadlines.
• Positive attitude, responsible, and a good team player.
• Experience in SAP systems is an added advantage.