Accounts Payable Executive

Key Responsibilities:

Invoice booking and Payments

• Process and review high-volume invoices (including domestic, foreign, related parties etc.) , ensuring accuracy and compliance with statutory requirements and company policies.
• Ensuring accurate three-way matching of purchase order, goods receipt/service entry sheet, and vendor invoice prior to processing and releasing vendor payments.
• Creation of SESs in the system to initiate the transactions in SAP over the invoices received.
• Ensure lead cycle time of AP processes is being achieved.
• Manage vendor relationships and resolve payment discrepancies.
• Reconcile vendor statements and investigate/resolve discrepancies.
• Maintain update financial records, including accounts payable and vendor files.
• Develop and implement process improvements to increase efficiency and reduce costs.
• Ensure compliance with accounting standards and regulatory requirements including taxation.
• Supporting in statutory audits, internal audit, ICOFR audit, Management audit etc.

Payments

• Ensure timely payments to vendors, taking advantage of discounts when possible.
• Manage end-to-end vendor payment processing in SAP, including batch proposal generation, validation, exception handling, and execution sign off (both manual and through system).
• Responsible for generating and sharing payment advice to vendors post-payment via email or portal, ensuring timely communication.
• Preparation of Bank Reconciliation Statement.
• Ensure timely payment to MSME vendors as per MSMED Act, 2006. Track MSME vendor status and support reporting for statutory compliance.

Month-End Procedures:

• Ensure all invoices are processed and posted prior to month-end closing.
• Ensure provisions have been appropriately booked.
• Review and reconcile accounts payable ledger to ensure accuracy and completeness
• Prepare and review month-end accounts payable reports, including aging reports and vendor analysis
• Identify and resolve any discrepancies or outstanding issues prior to closing
• Collaborate with Procurement, Invoice Management and other departments to ensure month end closing entries are done.
• Collaborate with Finance internal team, for effective month end closing entries.
• Variance Analysis of expenses with corresponding periods and reasoning.
• Preparation of JV entries, Accruals and prepaid accounting.

SKILLS AND EXPERTISE

• Strong hands-on experience with SAP (FI/MM module)
• Knowledge if GST and Taxation
• Good analytical and communication skills
• Digital Mindset and Vendor collaboration
• Detail-oriented mindset with a focus on accuracy and problem-solving and organizational skills
• Ability to work independently, prioritize tasks, and meet deadlines in a fast-paced environment.

Disclaimer: This job posting has been aggregated from external source. Role details, content, and availability are subject to change. Applicants are advised to confirm the latest information directly on the company website before applying.