Accounts Payable Executive

About us

Impiana Ipoh Sdn Bhd is a dynamic hospitality organisation committed to delivering exceptional service and maintaining the highest standards of financial management. We pride ourselves on our professional approach to business operations and our dedication to creating a workplace where our team members can flourish and grow. Our company values integrity, efficiency and teamwork in everything we do.

Job Description

We are looking for a Finance Executive – Accounts Payable to support the day-to-day Finance operations of the hotel. The successful candidate will be responsible for Accounts Payable, payment processing, reconciliations, month-end closing and maintaining accurate financial records.

Key Responsibilities

• Handle the full spectrum of Accounts Payable (AP) functions.
• Verify supplier invoices against Purchase Orders (PO), Delivery Orders (DO), receiving records and other supporting documents.
• Ensure invoice details, quantities, prices and approvals are accurate before processing.
• Liaise with Purchasing, Receiving and relevant departments to resolve invoice or documentation discrepancies.
• Ensure invoices and transactions are accurately posted into the accounting/back-office system.
• Prepare Payment Vouchers, payment listings and supporting documents for approval.
• Process supplier payments and ensure payments are made according to approved payment terms.
• Perform monthly Trade Creditor reconciliations and follow up on outstanding discrepancies.
• Assist with bank, petty cash and other account reconciliations.
• Maintain records and schedules for prepayments, accruals and other relevant accounts.
• Monitor payment commitments and assist in updating the hotel's cash flow position.
• Verify payment requests, staff advances, reimbursements and petty cash claims.
• Assist in checking final salary payments for resigned employees, part-timer payments and trainee allowances.
• Assist in maintaining and updating the Fixed Asset Register.
• Assist with month-end and year-end closing, including reconciliations, schedules and journal entries.
• Assist the Finance Manager in preparing monthly financial reports and annual budgets.
• Assist with licence and agreement renewals and relevant statutory/government payments.
• Maintain proper documentation and filing for audit purposes and assist with audit queries.
• Ensure compliance with the hotel's Finance policies, SOPs and internal controls.
• Maintain confidentiality of financial, payroll and supplier information.
• Perform any other Finance or accounting duties assigned by the Finance Manager or Management.

What we're looking for

• Diploma or Bachelor's degree in Accounting, Finance or a related field
• At least 2 to 3 years of experience in an accounts payable role or similar finance function
• Strong proficiency in accounting software and Microsoft Office applications, particularly Excel
• Excellent attention to detail with the ability to identify and resolve discrepancies
• Solid understanding of accounting principles and best practices in accounts payable management
• Strong organisational skills with the ability to manage multiple tasks and meet deadlines
• Professional communication skills with the ability to liaise effectively with suppliers and internal stakeholders
• Ability to work independently whilst being a collaborative team member
• Knowledge of Malaysian accounting standards and GST regulations is advantageous

What we offer

• Competitive salary package

• 5 days/week

• Group medical / insurance coverage

• Duty meals provided

• Annual Leave, Medical Leave & Public Holiday benefits

• Staff room rates / employee hotel discounts

• Food & Beverage staff discounts

• Training & development opportunities

• Career growth and promotion opportunities

• Staff activities, engagement & recreational programmes

• Opportunity to build your career within the hospitality industry

Apply now

If you are an organised, detail-oriented professional with a passion for accounts payable management and would like to join our team, we would like to hear from you. Please submit your curriculum vitae and a covering letter outlining your relevant experience and why you are interested in this position. We look forward to considering your application.