Accounts Payable Executive

Accounts Payable Executive

Location: Mangalore, Karnataka
Head Office: Kingdom of Saudi Arabia (KSA)
Work Schedule: 5 Days Working

Job Summary

We are looking for an Accounts Payable Executive to manage vendor data, payment-related activities, supplier coordination and AP operations using SAP and Ariba. The role involves close coordination with Procurement, Treasury, GL, SAP and suppliers to ensure accurate and timely processing of vendor and payment-related activities.

Key Responsibilities

Vendor Data Management SAP & Ariba

• Create and maintain vendor IDs in SAP for all company codes.
• Verify vendor registration in Ariba and track the process until the vendor code is generated and synchronized with SAP.
• Verify vendor documents and upload them into SAP and OneDrive.
• Verify and update vendor bank details.
• Coordinate with suppliers and Procurement teams for vendor onboarding and documentation.
• Validate vendor bank details and provide confirmation to the Treasury team before payment processing.
• Block/unblock vendor codes based on Procurement requirements.
• Coordinate with the Ariba team to resolve system-related issues.

Payment Plan Assistance

• Coordinate SOA (Statement of Account) value updates for payment plan activities.
• Follow up with the team to ensure timely completion of assigned tasks.
• Update supplier SOA values against the company ledger.

Payment Entry Process

• Post supplier payment entries including advances, emergency payments, Alinma Card payments, advance deposits and supplier payment refunds.
• Process accounting entries for customs duty, LC charges, STC, Istimara, water and electricity bills and other SADAD payments.
• Verify SADAD payment requests, approvals and supporting documents before forwarding them to Treasury.
• Post employee incentive hold entries and VISA invoice entries in FB60.
• Support monthly BRS closure and coordinate with the GL team.
• Coordinate with the SAP team to resolve payment-entry-related issues.

Supplier Coordination & Query Handling

• Respond to supplier and Procurement queries through phone, Teams and email.
• Handle vendor registration, payment and other AP-related queries.
• Coordinate with internal teams and suppliers to resolve AP-related issues.

Required Skills

• Accounts Payable
• Vendor Management
• Vendor Master Data
• SAP
• SAP FB60
• SAP Ariba
• Payment Processing
• Supplier Reconciliation / SOA
• Bank Details Verification
• BRS
• Treasury Coordination
• MS Excel
• Good communication and coordination skills

Qualification & Experience

• Bachelor's degree in Commerce, Finance, Accounting or a related field.
• Relevant experience in Accounts Payable / Vendor Management / Finance & Accounts.
• Experience working with SAP and Ariba will be preferred.
• Candidates with experience in vendor master data and payment processing are preferred.

Additional Details

• Job Location: Mangalore
• Working Days: 5 Days a Week
• Head Office: KSA
• Work Mode: Work from Office