Accounts Payable Executive

Job Description Accounts Payable

Position: Accounts Payable
Location: Gurgaon
Experience: 4 Years
Industry: Real Estate

Job Summary

We are looking for an experienced Accounts Payable professional with 8+ years of experience to manage end-to-end AP activities, including RA Bill processing, vendor payments, site and office expenses, salary payments, rent, legal and regulatory payments, TDS, and vendor reconciliation.

Candidates with relevant experience in the Real Estate will be preferred.

Key Responsibilities

• Handle end-to-end Accounts Payable operations for the organization.
• Process and verify RA Bills (Running Account Bills) received from contractors and vendors.
• Verify bills against POs, work orders, contracts, approvals and supporting documents.
• Manage timely vendor and contractor payments as per agreed payment terms.
• Process and account for site expenses, including project-related vendor and contractor expenses.
• Handle office expenses and ensure proper documentation and approvals.
• Coordinate with HR/Payroll for processing of salary-related payments.
• Process rent payments for offices, project sites and other properties.
• Handle legal and regulatory payments and ensure timely processing.
• Manage TDS deductions, accounting and timely payment to the respective authorities.
• Verify TDS applicability and deductions for vendors and contractors.
• Maintain and monitor vendor ledgers, outstanding balances and ageing reports.
• Perform regular vendor reconciliation and resolve discrepancies.
• Coordinate with Commercial, Procurement, Projects/Site, HR and other internal teams for bill verification and payment processing.
• Ensure proper accounting and documentation of advances, invoices and payments.
• Support monthly closing and audit activities related to Accounts Payable.
• Ensure compliance with company policies, accounting standards and applicable statutory requirements.
• Maintain proper records and documentation for internal and statutory audits.
• Identify payment discrepancies and ensure timely resolution with relevant stakeholders.

Required Skills

• Strong hands-on experience in Accounts Payable and Vendor Management.
• Good knowledge of RA Bill and contractor bill processing.
• Strong understanding of TDS and statutory payments.
• Experience handling site expenses, office expenses, rent and operational payments.
• Good knowledge of vendor reconciliation and ageing.
• Strong coordination and follow-up skills.
• Proficiency in MS Excel and ERP/accounting software.
• Good analytical and communication skills.

Preferred Candidate Profile

• 8+ years of relevant experience in Accounts Payable/Finance.
• Candidates from the Real Estate industry will be preferred.
• Experience dealing with contractors, vendors, project sites and RA Bills is highly desirable.
• Candidates with experience in SAP / Oracle / Tally or other ERP systems will be preferred.
• Should have strong understanding of the complete vendor payment and AP cycle.

Education

B.Com / M.Com / CA Inter / equivalent qualification preferred.

Key Areas of Responsibility

RA Bill Processing | Vendor & Contractor Payments | Salary Payments | Site Expenses | Office Expenses | Rent Payments | Legal & Regulatory Payments | TDS | Vendor Reconciliation | Accounts Payable