Accounts Payable Executive

About the Role

We are looking for an organised and detail-oriented Accounts Payable Executive to handle invoice processing, payments, reconciliations and related month-end activities. You will work closely with internal departments and suppliers to ensure payments are accurate, timely and properly documented.

Key Responsibilities

Invoice Processing and Payments

• Process staff claims, non-trade supplier invoices and credit notes.
• Prepare regular payments for suppliers, part-time staff and employee claims, as well as urgent payments when required.
• Verify part-time staff payment listings and supporting documents before preparing payments.
• Check payment details for accuracy and completeness before submission and prepare payments through banking platforms.
• Handle petty cash reimbursements and cash card exchanges for the Logistics team.

Reconciliation and Month-End Closing

• Reconcile bank transactions and GIRO payments within monthly closing deadlines.

• Process intercompany invoices and reconcile intercompany statements of account.

• Review accounts payable ageing and investigate and resolve debit balances.

• Record monthly petty cash expenses and reconcile corporate card transactions.

• Prepare corporate transport reports and related accrual figures, and coordinate verification with the relevant departments.

• Assist with month-end and year-end closing activities.

Coordination and Documentation

• Respond to accounts payable enquiries from suppliers, part-time staff and internal departments.
• Follow up on payment discrepancies and resolve payment-related issues.
• Maintain accurate records, supporting documents and proper filing.
• Perform other accounts payable duties as assigned.

What We Are Looking For

• Ability to process invoices, claims and payments accurately.
• Understanding of accounts payable processes, reconciliations and month-end closing.
• Strong attention to detail and good organisational skills.
• Ability to manage regular payment schedules and meet closing deadlines.
• Good communication skills when dealing with suppliers and internal teams.
• A responsible approach to handling financial information and payment records.