Accounts Payable Executive

Job Summary

We are looking for an Accounts Payable Executive with strong knowledge of accounting principles, invoice processing, vendor reconciliation, journal entries, and payment processing. The candidate will be responsible for managing day-to-day accounts payable activities while ensuring accuracy, proper documentation, timely payments, and compliance with internal financial controls.

Key Responsibilities

• Process and verify vendor invoices, purchase invoices, credit notes, and debit notes accurately.
• Perform 2-way and 3-way matching of invoices against Purchase Orders (POs) and Goods Receipt Notes (GRNs).
• Ensure invoices have appropriate supporting documents and approvals before posting and payment.
• Record invoices and other AP transactions accurately in the accounting/ERP system.
• Prepare and process vendor payments according to agreed payment terms and due dates.
• Maintain accurate vendor ledgers and regularly perform vendor statement reconciliations.
• Investigate and resolve invoice discrepancies, duplicate invoices, payment differences, and outstanding balances.
• Prepare and review Accounts Payable Aging Reports and follow up on long-outstanding items.
• Pass appropriate journal entries for expenses, accruals, prepayments, vendor adjustments, and other AP-related transactions.
• Support month-end and year-end closing activities, including AP reconciliation and expense accruals.
• Reconcile AP sub-ledgers with the General Ledger (GL).
• Maintain proper documentation and records for invoices, payments, approvals, and vendor transactions.
• Coordinate with Procurement, Operations, Finance, and vendors to resolve payment and invoice-related queries.
• Ensure compliance with company accounting policies and internal financial controls.
• Support internal and external audits by providing required AP documentation and reconciliations.
• Assist with GST, TDS, and other applicable statutory accounting requirements related to vendor transactions.
• Prepare AP reports and provide supporting information to management as required.

Required Skills & Knowledge

• Strong understanding of Accounts Payable and basic accounting principles.
• Good knowledge of Debit/Credit and journal entries.
• Hands-on understanding of invoice processing, PO/GRN matching, vendor reconciliation, and payment processing.
• Knowledge of accruals, prepaid expenses, provisions, and General Ledger reconciliation.
• Basic working knowledge of GST and TDS.
• Strong proficiency in Microsoft Excel, including VLOOKUP/XLOOKUP, Pivot Tables, SUMIF/SUMIFS, and basic data reconciliation.
• Experience working with ERP/accounting software is preferred.
• Good analytical and problem-solving skills.
• Strong attention to detail and ability to meet payment and month-end deadlines.
• Good written and verbal communication skills.

Qualification & Experience

• B.Com / M.Com / MBA Finance or equivalent qualification.
• 2–5 years of relevant experience in Accounts Payable, Finance, or Accounting.
• Previous experience handling vendor invoices, payments, reconciliations, and accounting entries is preferred.
• Experience in a shared services, GCC, or corporate finance environment will be an advantage.

Benefits:

• Provident Fund

Work Location: In person