Accounts Payable Executive

Job Summary

The Accounts Payable Executive is responsible for the accurate and timely processing of supplier invoices, employee expenses and payments. This position helps establish a reliable Payables function, with a focus on building good relationships with suppliers, working collaboratively within the business, and maintaining robust financial controls as the company scales. While the Transactional Finance Lead is the line manager, day to day the Executive will work closely with the Accounts Payable Supervisor, who coordinates workload and provides technical guidance and support.

Duties

• Receive and process supplier invoices onto Access Financials.
• Check the validity of invoices to ensure they include the correct tax treatment and are from verified suppliers.
• Route invoices for approval in line with the company’s authorisation levels, chasing outstanding approvals to keep processing on track.
• Receive, process and review employee expenses submitted through Payhawk, in line with company guidelines.
• Code authorised invoices, employee expenses and credit card statements to the correct nominal ledger account and cost centre.
• Manage regular payment runs for both supplier invoices and expenses.
• Liaise with the treasury team and update bank statement postings to clear any outstanding payments, ensuring all payments are accurately reflected on the accounting system.
• Set up new suppliers on the accounting system in line with company policy, completing all required verification checks before any supplier is activated.
• Ensure supplier accounts are fully reconciled and all accounts are up to date and accurate, escalating complex or long-outstanding discrepancies to the Supervisor.
• Complete month-end reconciliations, ensuring the aged creditors report is regularly reviewed, accurate and under control, with any issues investigated and resolved promptly.
• Ensure complete and accurate audit trails are kept in accordance with accounting standards and company policy, with robust financial controls in place.
• Resolve invoice coding and expense policy queries raised by internal stakeholders, escalating where necessary.
• Assist other members of the finance team where workload requires it.

Essential skills

• Confident and experienced in end-to-end accounts payable processes.
• Able to demonstrate strong communication skills.
• Proficient Microsoft Excel skills.
• High level of accuracy and attention to detail.
• A well-organised individual used to delivering to deadlines and prioritising where necessary.

Desirable skills

• Work experience in the travel industry.
• Experience in managing employee expenses.
• Previous involvement in improvements and/or automation of the AP process.
• Experience using Access Financials and/or Payhawk.

Accountability: Takes ownership of invoice processing, payment runs and supplier reconciliations, ensuring accuracy and timeliness in all work.

Collaboration: Works closely with the wider finance team, suppliers and other departments to resolve issues and meet deadlines.

Excellence: Maintains high standards of accuracy, control and continuous improvement.

Customer Focus: Responds promptly and professionally to supplier and internal queries, ensuring positive outcomes.

Benefits:

• Casual dress
• Company events
• Enhanced maternity leave
• Free parking
• On-site parking
• Sabbatical
• Work from home

Work Location: Hybrid remote in Horley (Surrey)