Accounts Payable Executive

Accounts Payable Executive

Full Time | Bangsar South, KL

NOVE is looking for a detail-oriented, reliable Accounts Payable Executive to support the company's day-to-day financial operations.

This is a hands-on, execution-focused role that owns the full AP cycle - vendor payments, invoice processing, and accurate record-keeping. You will work closely with the finance team to maintain proper documentation, support reporting, and ensure compliance with applicable accounting standards.

Your role is to handle accounts across multiple entities and work independently, keeping AP processes accurate, well-organised and efficient.

*Note: Shortlisted candidates will be notified via WhatsApp to schedule a face-to-face interview.

Key Responsibilities

Invoice Processing & Payment Management

• Receive, review, and verify vendor invoices, credit notes and payment requests.
• Liaise with requestors to resolve invoice discrepancies and follow up on missing supporting documents or approvals.
• Record all vendor entries on a daily basis to ensure the AP ageing report remains up to date.
• Process weekly payments and ad hoc payments accurately in a timely manner.
• Ensure invoices and payment vouchers are properly allocated to relevant ledger accounts, cost centres or project codes.

Vendor Master Maintenance & Reconciliation

• Maintain accurate and up-to-date vendor master data including banking details, contact information, addresses, and payment terms.
• Respond to vendor inquiries regarding payment status and vendor registration requests.
• Identify, investigate and resolve discrepancies upon receipt of vendor statements.
• Ensure registered vendors issue valid e-invoices to the company and verify them via LHDN portal.

Accounting & Financial Support

• Compile and propose weekly payment listings for review and approval.
• Monitor payment due dates to avoid late payment penalties.
• Maintain accrual schedules and post accrual journal entries.
• Assist in month-end closing activities and financial reporting.
• Assist in bank reconciliation to ensure completeness and accuracy of financial records.

Documentation & Record Keeping

• Maintain systematic and organised filing of accounting documents (hardcopy & softcopy).
• Ensure all records are complete, accurate, and audit-ready.
• Support internal and external audit requirements when needed.

 Operational Support & Ad-hoc Tasks

• Perform any ad-hoc tasks or duties assigned by the manager from time to time.
• Assist in reviewing and improving AP processes and workflow efficiency.
• Support overall finance operations and system enhancement activities when required.

Requirements

• Minimum Diploma in Accounting or equivalent
• At least 2 years of hands-on Accounts Payable or general accounting experience
• Able to work independently and take ownership of the full AP cycle
• Experience handling accounts for more than one company / entity is an advantage
• Solid understanding of accounting principles (debits/credits, double-entry, GL, etc.)
• Familiarity with 3-way matching (Purchase Order vs Goods Receipt vs Vendor Invoice)
• Proficient in AutoCount; familiarity with iDCP systems is an advantage
• Proficient in Microsoft Excel and MS Office applications
• Strong attention to detail and accuracy
• Good organisational and time management skills
• Able to handle multiple tasks and meet deadlines
• Responsible, proactive, and able to work independently

What We Offer

• Competitive basic salary with annual performance review
• Performance-based bonus & yearly salary increment
• EPF, SOCSO & EIS contributions
• Medical claims coverage
• Staff purchase discounts
• Structured on-the-job training and exposure to full AP cycle & accounting systems
• Opportunities for career progression within Finance (AP → GL → Full Set Accounts)
• Supportive and collaborative working environment
• Stable working hours with work-life balance