Accounts Payable Lead

Job Summary:

The Accounts Payable Lead oversees the company’s accounts payable function, ensuring invoices, payments, and related financial transactions are processed accurately, timely, and efficiently. This position manages day-to-day AP operations, maintains effective internal controls, manages vendor relationships, and ensures compliance with company policies and accounting procedures.

The ideal candidate is a highly organized, detail-oriented accounting professional with strong leadership, communication, analytical, and problem-solving skills. The ability to manage multiple priorities, meet deadlines, improve processes, and work effectively with employees, vendors, management, and the Accounting team is essential.

Responsibilities:

Job Responsibilities Include:

• Oversee daily accounts payable operations, ensuring accurate and timely processing of invoices and payments.
• Review and approve invoices, payment requests, and other AP transactions in accordance with company policies and approval requirements.
• Ensure invoices are properly coded, documented, authorized, and approved prior to payment.
• Coordinate weekly payment processing, including checks, ACH payments, and other electronic payment methods.
• Maintain accurate vendor records and serve as a primary contact for vendor payment inquiries and discrepancies.
• Research and resolve invoice discrepancies, duplicate payments, outstanding balances, and vendor account issues.
• Monitor AP aging and outstanding invoices to ensure timely resolution and payment within established terms.
• Identify and implement opportunities to improve efficiency, accuracy, automation, and financial controls.
• Work closely with the Controller and Accounting team to support accurate and timely financial reporting.
• Assist with audits and oversee annual vendor reporting requirements, including preparation and distribution of Form 1099s.
• Maintain confidentiality and compliance with company policies, accounting procedures, and applicable regulatory requirements.
• Perform other accounting and administrative duties as assigned.

Experience:

• Five or more years of accounts payable, accounting, or related financial experience preferred.
• Previous supervisory or management experience is a plus.
• Experience overseeing invoice processing, vendor payments, reconciliations, and issue resolution.
• Experience managing high-volume AP operations and multiple priorities preferred.

Education/Requirements:

• Bachelor’s degree in Accounting, Finance, Business Administration, or related field preferred; equivalent education, training, and relevant experience may be considered.
• Strong knowledge of accounts payable processes, accounting principles, and internal controls.
• Proficiency with Microsoft Office, particularly Excel and Outlook; ERP or financial management software experience preferred.
• Strong analytical, problem-solving, organizational, and time-management skills with excellent attention to detail.
• Strong written and verbal communication skills and the ability to work effectively with employees, management, vendors, and external partners.
• Ability to handle confidential and sensitive financial information with professionalism and discretion.