Accounts Payable Manager

About the Role

The Accounts Payable Manager provides strategic leadership, operational transformation, and comprehensive executive oversight across the global accounts payable function. Acting as a key financial leader and systems architect, the AP Manager drives operational excellence, ensures corporate financial obligations and subcontractor customer billings are executed with precision, and scales integration workflows between enterprise systems.

This role requires an executive-level analytical mindset, strong team leadership, advanced vendor and subcontractor oversight, and deep technical expertise in designing internal controls and resolving complex systemic discrepancies.

Key Responsibilities

• Oversee the end-to-end, full-cycle Accounts Payable process for the organization. Direct verification, coding, and scheduling of ACH, wire, and check payments.

• Ensure validation and alignment with contracts, rate sheets, and scope-of-work agreements.

• Oversee the vendor onboarding framework, tax documentation (W-9s/W-8s, 1099 reporting), and regulatory compliance.

• Mentor, manage, and scale a high-performing AP team, fostering a culture of precision, accountability, and continuous professional growth.

• Lead end-to-end management of all subcontractor billing. Oversee the accurate, timely validation and delivery of subcontractor bills to the Billing Team to guarantee seamlessly aligned customer invoicing and zero leakages in billable revenue.

• Serve as the strategic bridge between Accounts Payable and Billing team. Partner directly with operations managers and vendors to resolve subcontractor disputes, unbilled services, or missing performance artifacts prior to payment release.

• Continuously evaluate and optimize AP workflows to eliminate operational bottlenecks and improve processing efficiency. Design, implement, and maintain robust Standard Operating Procedures (SOPs). Lead system integration projects across Sage, Salesforce, and enterprise databases

• Assess, design, and implement internal controls across the payment cycle, formalizing safeguards in areas where controls are not yet established. Strengthen approval, authorization, and segregation-of-duties practices that protect against duplicate, unauthorized, and fraudulent payments, and own AP control documentation and support for internal and external audit.

Candidate Qualifications

• Bachelor’s degree in Accounting, Finance, or a related field required.
• 7+ years of progressive, full-cycle Accounts Payable and subcontractor invoicing experience, with 2–3+ years in a direct supervisory or management capacity demonstrating proven team leadership and operational transformation.
• Expert-level mastery of Excel, proficiency with Google Sheets, Data loaders, Templates, Macros, Scripts, Data Loaders, and AI tools highly desired.
• Advanced proficiency and administrative-level understanding of Sage Intacct and Salesforce highly preferred.
• Demonstrated success managing high-volume subcontractor operations, complex vendor contracts, and joint AP/Billing revenue workflows.
• Superior communication skills with a proven track record of translating complex financial metrics and system requirements into actionable insights for non-finance staff and executives alike.
• A self-starter who thrives in ambiguous environments, diagnose systemic data irregularities, identify root causes, and implement automated preventative measures.

What we can offer:

• $110,000 Annual
• Health, Dental, Vision, and 401k for eligible employees
• Paid Time Off, including Sick/Safe Time
• A dynamic and challenging work environment with opportunity for growth