Accounts Payable Manager

MTI America

We’ve been helping people get back to work and life since 1992

Job Title: Accounts Payable Manager

Salary Range:

Department: Finance
Reports To: SVP, Finance
Location: In Office

Job Type: Full-Time
FLSA Status: Exempt

Position Summary

The Accounts Payable Manager leads a team of AP professionals and oversees the timely, accurate, and efficient processing of payments to healthcare providers, vendors, and other business partners. This role applies strong analytical, organizational, and leadership skills to optimize Accounts Payable processes and procedures while ensuring compliance with company policies, contractual requirements, and applicable healthcare billing and payment guidelines.

✅ Key Responsibilities

• Supervises the daily activities, workload, and performance of the Accounts Payable team.
• Ensures all associates receive appropriate training and consistently meet established production, accuracy, and quality standards.
• Oversees the timely and accurate processing of payments to healthcare providers, vendors, and other business partners.
• Reviews and validates provider and vendor invoices to ensure services, rates, quantities, supporting documentation, and payment amounts are accurate and consistent with established requirements.
• Monitors AP aging and ensures outstanding invoices and unpaid services are actively reviewed and addressed within established payment timeframes.
• Investigates and resolves payment discrepancies, including short payments, overpayments, duplicate payments, incorrect payment amounts, missing invoices, and other account issues.
• Oversees account reconciliations and verifies the accuracy and validity of outstanding payable balances.
• Responds to provider and vendor payment inquiries promptly and professionally, ensuring issues are appropriately researched and resolved.
• Reviews weekly and monthly AP reports to monitor outstanding balances, payment activity, aging, adjustments, and other key departmental metrics.
• Ensures all AP processes and procedures are clearly documented, maintained, and accessible to team members.
• Collaborates with internal departments to resolve provider payment issues, including discrepancies related to billing, authorizations, contracted rates, fee schedules, and service documentation.

Required Qualifications

• 5–7 years of extensive Accounts Payable experience, preferably within a healthcare, medical billing, revenue cycle management, or medical services environment.
• 5+ years of management or supervisory experience in Accounts Payable, healthcare finance, medical billing, or revenue cycle management.
• Strong analytical and problem-solving skills with the ability to investigate and resolve complex payment discrepancies.
• Experience reviewing AP aging reports, reconciling accounts, researching payment history, and resolving outstanding balances.
• Bachelor’s degree from a four-year college or university.
• Intermediate proficiency in Microsoft Word, Excel, Outlook, and Access required.
• Must be detail oriented and can multi-task.
• Demonstrated ability to lead, train, coach, and hold team members accountable for performance and quality standards.

Preferred Qualifications

• Experience with NetSuite or another enterprise accounting/ERP system is strongly preferred.
• Experience with Workers Compensation and medical terminology

Skills

Descriptions

Leadership

Leads by example, sets clear expectations, holds team members accountable, and provides coaching and guidance to support individual and team success.

Analytical Skills

Evaluates billing data, identifies trends and root causes, and uses findings to make informed decisions and improve revenue cycle performance.

Attention to Detail

Maintains a high level of accuracy when reviewing claims, billing records, financial data, coding information, and compliance requirements.

Problem Solving

Identifies billing and operational issues, evaluates potential causes and solutions, and takes appropriate action to resolve problems and prevent recurrence.

Communication

Communicates clearly and professionally with team members, leadership, payers, vendors, and cross-functional partners regarding billing issues, expectations, and outcomes.

Organization & Prioritization

Effectively manages competing priorities, deadlines, escalations, and team responsibilities while ensuring critical billing activities are completed timely.

Collaboration

Builds effective working relationships across departments and works collaboratively with Finance, Operations, Compliance, and other stakeholders to achieve shared objectives.

Accountability

Takes ownership of billing performance, team results, deadlines, and assigned responsibilities and follows through on commitments and corrective actions.

Adaptability

Adjusts effectively to changes in payer requirements, regulations, systems, organizational priorities, and operational needs.

Process Improvement

Identifies opportunities to improve workflows, reduce errors and denials, increase efficiency, and strengthen billing and revenue cycle processes.

Professionalism

Demonstrates integrity, discretion, sound judgment, and professionalism when handling sensitive financial, employee, and healthcare information.

Work Environment & Physical Requirements

• In office position
• Ability to sit at a workstation for extended periods

Compensation & Benefits

• Competitive salary based on experience
• Health, dental, and vision insurance
• 401(k) with company match
• Paid time off, holidays

Diversity, Equity & Inclusion Statement MTI America is proud to be an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.