Accounts Payable Manager

Accounts Payable Manager| Aerospace & Defense

Recruiting Resources is partnering with a growing startup to hire an Accounts Payable Manager . This manufacturing business operates across multiple subsidiaries, offering an opportunity to own full-cycle AP and help build the processes, controls and automation that support its growth.

This role is ideal for someone who enjoys hands-on accounting, solving discrepancies and improving how things get done.

Key Responsibilities

• Manage the AP inbox and process vendor invoices end to end using Ramp and QuickBooks Online, ensuring accurate GL coding and expense recognition.
• Match invoices to purchase orders, verify amounts, taxes and delivery, and resolve discrepancies with vendors and internal teams.
• Identify duplicate invoices, unusual charges and missing supporting documentation.
• Prepare twice-weekly payment batches across ACH, wire and card for approval, and follow through on outstanding items.
• Onboard vendors, verify legal names, collect and review W-9/W-8 forms, and maintain accurate vendor records.
• Perform call-back verification for new or changed banking details.
• Track 1099-reportable vendors, support year-end filing and flag potential California sales/use tax exposure.
• Support month-end AP cut-off and accruals, prepare AP aging reports and reconcile AP to the general ledger.
• Help develop purchase order and three-way-match controls, improve AP automation and document consistent procedures across subsidiaries.
• Support audit requests related to AP and vendor payments.

Qualifications

• Bachelor’s degree in accounting, finance or a related field.
• 3–4 years of full-cycle accounts payable experience; manufacturing or multi-entity experience is a plus.
• Understanding of accrual accounting, GL coding and month-end cut-off.
• Familiarity with W-9/1099 requirements and sales/use tax.
• Strong Excel skills; experience with Ramp or QuickBooks Online is a plus.
• Accurate, organized and proactive in following up with vendors and internal stakeholders.
• Comfortable working in a growing startup where processes are evolving.