Accounts Payable Officer

Company description:

KiwiRail Ltd

Job description:

Accounts Payable Officer

Position Description

• SAP experience highly desirable
• Positive and willing customer service attitude essential
• Permanent, Wellington based

He kōrero mō mātou | About us:

At KiwiRail, we connect New Zealanders sustainably, powering economic growth and ensuring vital freight and passenger services run smoothly. Our mission, "Stronger Connections, Better New Zealand," highlights our dedication to sustainability and community well-being.

Our people make KiwiRail exceptional. By fostering a diverse, inclusive, and supportive workplace, we empower everyone to contribute their best. If you're passionate about innovation and safety, we'd love to welcome you aboard.

He whakamārama mo te tūranga mahi | About the role:

This role is to ensure accurate and efficient invoice processing to ensure timely payments of accounts payable commitments.

Key Accountabilities

Within the area of responsibility, this role is required to:

• Be responsible for management of PO and non-PO invoices to ensure accounts are processed in a timely manner into SAP
• Follow up on incorrectly coded invoices (PO & non-PO)
• Check invoice for accuracy i.e. GST/Tax invoice etc and if appropriate authorisations as per the Delegated Authority Policy
• Ensure un-receipted invoices are blocked accurately
• Process uploads from various suppliers and systems including Flexipurchase
• Ensure unapproved invoices are monitored
• Reconciliation of supplier statements
• Understand and be familiar with IRD rules compliance and changes which would impact Accounts Payable

Ngā pukenga e rapu nei mātou | What (skills) you will bring:

Knowledge and experience

• Experience in Accounts Payable or similar transactional finance role

• Proficient in Excel

• Working knowledge of SAP or similar ERP system

Ways of working / Work-related qualities

• Demonstrated skill in accuracy and attention to detail
• Proven ability to meet deadlines
• A proactive, customer focused approach
• Ability to take ownership of issues through to resolution
• Ability to work autonomously

Other Requirements

• Sound knowledge of accounts payable ledger and statement reconciliation processes
• Proficient in speaking reading and writing English
• Can do attitude

Qualifications

Secondary school or equivalent to NCEA level 2 in Maths and English

Nōu te rourou | What's in it for you:

• 4% KiwiSaver employer contribution
• Access to discounted travel, health insurance & holiday houses across NZ as part of the Staff Welfare Trust
• A strong Zero Harm policy to keep you safe

Kua rite, kia rite | Ready to Make a Difference?

Rā aukati | Applications Close: 27 August 2026

Only candidates with current NZ work rights will be considered.