Accounts Payable Officer

DUTIES AND RESPONSIBILITIES

1. APV Preparation

·         Receive documents (P.O, RCR & supplier’s invoice) from all stores for trade transactions.

·         Sort of documents according to name of supplier and due date.

·         Reconciling invoice vs P.O and RCR then confirms discrepancy to stores through email.

·         Printing of RCR for countered invoices.

·         APV Processing and Monitor Suppliers.

·         Prepared transmittal for the processed APV then forward to AP supervisor for checking before transmitting to Treasury.

2. Requesting latest statement of account to suppliers for reconciliation purposes (update status of LPO’s per supplier.)

3. Filing and Reporting Transmittal received per store.

4. Assist person in charge in locating, scanning, and providing (SI/DR) FPO documents for ARCI Billing.

5. Prepare Weekly Report to monitor the status of LPO per supplier

ACCOUNTABILITY

a.      Timely preparation APVs to meet suppliers’ terms of payment

b.     Timely reconciliation of supplier’s account

MINIMUM REQUIREMENTS

1.      Any of four years accounting related bachelor’s degree graduate.

2.      Computer Literate and familiar with Word & Excel.

3.      Good analytical ability.