Accounts Payable Processor

Role Overview

We are looking for a detail-oriented and reliable Accounts Payable Processor to support day-to-day invoice processing and accounts payable operations. This role is primarily focused on invoice review, data verification, data entry, corrections, and approvals within enterprise property-management and accounts-payable systems.

Success in this position requires exceptional attention to detail, accuracy, consistency, reliability, and the ability to follow established processes and exception rules.

Core Responsibilities

Invoice Review & Verification

• Review invoices and verify information against system records
• Confirm payee information, invoice numbers, dates, amounts, addresses, and entity descriptions
• Identify discrepancies between source documents and system records
• Maintain a high level of accuracy when reviewing and entering invoice information

Invoice Processing & Corrections

• Enter and update invoice information within the designated system
• Make necessary corrections before processing
• Complete invoice approvals according to established procedures
• Follow documented workflows and processing rules consistently

Exception & Return Processing

• Identify incomplete, inaccurate, or mismatched invoice information
• Recognize exceptions such as missing addresses, incorrect amounts, and other discrepancies
• Return invoices requiring additional information or correction to the appropriate internal contact
• Follow specific procedures for different invoice exceptions

Specialized Payables

Process payable types according to established procedures, including credits, electronic bill payments, telecommunications bills, appliance and warehouse invoices, mileage reports, expense reports, and other specialized invoices.

Systems & Tools

• Yardi Voyager
• PayScan Dashboard
• Google Chrome
• Comparable CRM, ERP, accounting, or enterprise systems

Required Qualifications

• Exceptional attention to detail and accuracy
• Strong data-entry skills
• Strong computer literacy and confidence navigating web-based applications
• Ability to work efficiently across multiple systems, browser tabs, and dashboards
• Ability to follow detailed SOPs and step-by-step procedures
• Ability to learn and consistently apply processing and exception rules
• Experience performing data entry using a CRM, ERP, property-management platform, accounting system, or similar enterprise software
• Strong reliability and consistency when performing repetitive, detail-oriented work

Preferred Qualifications

• Previous administrative experience in real estate or property management
• Accounts payable or invoice-processing experience
• Experience with Yardi Voyager, PayScan, or comparable platforms

Technical Requirements

To deliver exceptional work remotely, you’ll need:

• Processor: Intel 8th Gen (quad-core) or higher, or comparable AMD
• RAM: 8 GB minimum
• OS: Windows 11 (64-bit) or newer
• Internet (Primary): Stable connection, minimum 10 Mbps
• Internet (Backup): Independent backup connection, minimum 10 Mbps
• Bonus: Dual monitor setup is a strong advantage