Accounts Payable Specialist

Position Overview:

We are seeking a detail-oriented and proactive Operations & SAP Executive to manage end-to-end vendor operations, procurement workflows, invoice processing, and employee reimbursement

functions. In this role, you will act as a critical liaison between internal departments and external vendors, maintaining accurate tracking systems, processing transactions in SAP, and ensuring

operational compliance with internal financial policies.

Key Responsibilities:

Vendor Management & User Coordination:

• Point of Contact: Serve as the primary liaison between external vendors and internal cross-functional teams for operational queries.

• Vendor Onboarding: Coordinate end-to-end vendor onboarding processes, ensuring full compliance with tax, banking, and documentation requirements.

• Relationship Management: Maintain proactive communication with vendors to resolve payment, invoice, or PO-related discrepancies promptly.

Procurement & SAP Operations:

• PR & PO Creation: Generate and process Purchase Requisitions (PR) and Purchase Orders (PO) accurately in SAP as well as internal workflow platforms.

• Scope & Approval Verification: Verify scope of work, departmental approvals, and budget allocations prior to issuing official POs.

• System Maintenance: Ensure all procurement entries, item masters, and vendor records within SAP reflect up-to-date data.

Invoice Processing &Tracker Management:

• Invoice Processing: Receive, audit, and process high-volume vendor invoices against active POs and delivery/service sign-offs.

• Tracker Management: Maintain meticulous, real-time Excel/system trackers to record invoice status, approval stages, and payment dates.

• Accounts Payable Coordination: Collaborate closely with Finance and Accounts Payable teams to ensure adherence to payment cycles and avoid delays.

Employee Reimbursements & Advances:

• Reimbursement Auditing: Review and process employee expense reimbursement requests and travel claims in compliance with company policy.

• Advance Management: Handle petty cash and employee advance requests, tracking settlements and verifying supporting documents/receipts.

Qualifications & Key Requirements:

• Experience: 2 to 4 years of hands-on experience in procurement support, finance operations, vendor management, or accounts payable.

• SAP Proficiency: Direct operational experience with SAP (specifically MM/FI modules) is mandatory.

• Technical Skills: Strong working proficiency in MS Excel (VLOOKUP, Pivot Tables, tracker maintenance) and internal ticket management systems.

• Detail Orientation: High accuracy in numerical data entry, document verification, and maintain ledger/tracker consistency.

• Communication: Excellent written and verbal communication skills for effective coordination across internal departments and external vendors.

• Time Management: Ability to prioritize tasks, meet tight payment and processing schedules, and handle operational follow-ups independently.