Accounts Payable Specialist

Job Summary:

We are seeking a highly skilled and detail-oriented Staff Accountant with strong proficiency in QuickBooks to join our finance team. The ideal candidate will be responsible for managing all aspects of the accounts payable and accounts recievable process, ensuring that company bills are paid accurately and on time. This role requires strong organizational skills, attention to detail, and the ability to work in a fast-paced environment. In addition, the candidate will assist with the preparation of accurate and timely reconciliations and support the overall financial health of the organization. The ideal candidate will possess strong analytical skills, attention to detail, and a solid understanding of accounting principles.

Key Responsibilities:

• Maintain and reconcile the general ledger using QuickBooks.
• Assist in maintaining and reconciling the general ledger.
• Prepare and enter monthly journal entries.
• Reconcile balance sheet accounts and ensure their accuracy.
• Perform bank and credit card reconciliations.
• Reconcile inter-company transactions and accounts.
• Process and verify invoices, ensuring accuracy and compliance with company policies and procedures.
• Match purchase orders, receiving reports, and vendor invoices to ensure that all figures are correct and properly authorized.
• Enter and upload invoices into the accounting system.
• Prepare, verify, and process payment runs, including checks, Zelle, ACH, and wire transfers.
• Monitor accounts to ensure timely payments and communicate with vendors regarding outstanding balances and payment issues.
• Reconcile account statements and resolve discrepancies between vendor invoices and company records.
• Maintain accurate and organized accounts payable records, including filing and document management.
• Assist in month-end closing processes by preparing journal entries, account reconciliations, and supporting schedules.
• Prepare and process 1099s and ensure compliance with all tax regulations.
• Collaborate with other departments and provide support as needed for special projects and audits.
• Continuously seek to improve accounts payable processes and contribute to team efficiency initiatives.

Qualifications:

• Education: Bachelor's degree in Accounting, Finance, Business Administration, or related field or equivalent experience.
• Experience: 3 years of relevant accounting experience, with a strong focus on QuickBooks.
• Proficiency in QuickBooks is mandatory.
• Strong knowledge of accounts payable processes and accounting principles.
• Proficiency in Microsoft Office, especially Excel.
• Excellent attention to detail and accuracy in data entry and reporting.
• Strong analytical and problem-solving skills.
• Excellent communication and interpersonal skills.
• Ability to manage workload and meet deadlines in a fast-paced environment.
• High degree of integrity and confidentiality.

Working Conditions:

• Full-time position, Monday to Friday.
• Office-based role

Job Type: Full-time

Pay: $22.00 - $25.00 per hour

Benefits:

• Commuter assistance
• Dental insurance
• Health insurance
• Paid sick time
• Vision insurance

Experience:

• QuickBooks: 3 years (Required)

Ability to Commute:

• Brooklyn, NY 11207 (Required)

Work Location: In person

Requirements:

Education: Bachelor's degree in Accounting, Finance, Business Administration, or related field or equivalent experience.

Experience: 3 years of relevant accounting experience, with a strong focus on QuickBooks.

Proficiency in QuickBooks is mandatory.

Strong knowledge of accounts payable processes and accounting principles.

Proficiency in Microsoft Office, especially Excel.

Excellent attention to detail and accuracy in data entry and reporting.

Strong analytical and problem-solving skills.

Excellent communication and interpersonal skills.

Ability to manage workload and meet deadlines in a fast-paced environment.

High degree of integrity and confidentiality.