Accounts Payable Specialist

POSITION OBJECTIVE/ JOB SUMMARY

• The FSSC Specialist supports the Senior Specialist / Team Lead in the daily accounts payable processing and payment and reconciliation with the vendor’s statement of account, handle supplier inquiries and other task that may be assign from time to time. The role will support activities for Transitions Entities.

KEY RESULTS AREAS/JOB RESPONSIBILITIES

• The FSSC Specialist shall be responsible for the Procure to Pay process in compliance with SLA / company’s financial policies and procedures using the prescribed ERP System. He/She ensures that all transactions including reports, accruals, reconciliations and other assigned tasks are processed and done accurately and on a timely manner.
• Accounts Payable
• Invoice Sorting and validation of supporting documents from Suppliers/ Local Entities;
• Seek approval of received invoices to the local entities prior to invoice processing;
• Check employee expense reports against supporting documents / receipts;
• Ensure that all payment requests are approved based on the approved Delegation of Authority (DOA) and Purchase Order information;
• Invoice processing by performing 2 and/or 3 way match of Invoices, Purchase Order and Receiving Report
• Initiate payment runs following the entities payment schedule
• Seek approval for all payment batches and ensures that all are authorized on time / within the prescribed schedule;
• Preparation of weekly invoice status report
• Monitoring of all received invoices and check payment releases
• Run weekly and monthly aging report;
• Ownership in investigating and resolving any Accounts Payable items on the book.
• Coordinates with customers/local entities for any query and/ or disputes
• Preparation of monthly accruals for all unprocessed invoices for the month
• Seek prior approval of all accruals to the local entities;
• Creation of accrual entries based on the approved list;
• Maintain various AP files in the designated drive/server;
• Carry out daily work in order to meet performance measures set in service agreements between local entities and the FSSC;
• Other related duties which may be assigned by immediate superior from time to time.

SUPPLEMENTARY INFORMATION

• Obtained at least a Bachelor’s/College Degree in Finance/ Accountancy or equivalent
• At least 2 years in accounts payable or general accounting-related work experience
• Experience with AR/AP/GL modules using ERP Systems (Oracle/ MFG Pro)
• Advanced skills in the use of MS Office application like Excel Spreadsheets and Google applications
• Excellent work habits, including a willingness to work the hours necessary to get the job done.
• Be able to work in a structured environment
• Good oral and written communication skills