Accounts Payable Specialist

Job Summary:

We are seeking a detail-oriented and highly organized Accounts Payable (AP) Specialist to join our finance team. The AP Specialist will be responsible for ensuring all the company’s expenses are validated, processed, and paid accurately in a timely manner. Review invoices, verify supporting documentation, confirm approvals, reconcile vendor statements, and maintain records, performing 3-way matching. This role also involves maintaining and updating Alphalist, as well as contributing to the monthly closing of the books.

Key Responsibilities:

• Accurate and Timely processing of Accounts Payables.
• Accurate and Timely processing of Accounts Payables for Fly Ace Group of Companies.
• Verify receipts and support documentation to ensure compliance with company policies.
• Invoice Processing and 3-Way Matching: Receive, review, and process supplier invoices in accordance with company policies.
• Perform 3-way matching between purchase orders, receipts, and supplier invoices to ensure accuracy of AP processing.
• Alphalist Update: Regularly update and maintain the shared file and alphalist of suppliers in the system.
• Monthly Closing Support: Assist in the preparation of month-end financial closing processes, including ensuring that all accounts payable transactions (advances) are recorded accurately.
• Assist in preparing the necessary documents for audit purposes.
• Filing and transferring boxes of paid Accounts Payable vouchers.
• Performs other tasks as assigned by the Immediate Superiors.

Qualifications:

• Bachelor’s degree in Accounting, Finance, or related field (or equivalent work experience).
• Proven experience in accounts payable, accounting, or a related role.
• Strong understanding of basic accounting principles.
• Ability to identify and perform the 3-way match (invoice, purchase order, goods receipt) and vendor reconciliation.
• Proficiency in SAP and Microsoft Excel is a plus.
• Strong attention to detail, with the ability to analyze and resolve discrepancies.
• Ability to prioritize and manage multiple tasks in a fast-paced environment.
• Good communication and organizational skills.
• Experience with month-end closing processes.
• Ability to work independently and as part of a team.
• Strong problem-solving and analytical skills.