Accounts Payable Specialist

The Accounts Payable Specialist is responsible for managing the end-to-end accounts payable process, ensuring accurate and timely processing of invoices, vendor payments, and vendor master data. The role requires strong attention to detail, financial operations knowledge, and effective coordination with internal stakeholders and external vendors.

Key Responsibilities

• Process and validate invoices, payment requests, and other accounts payable transactions accurately and within established timelines.
• Perform invoice matching, validation, coding, and reconciliation against purchase orders and supporting documents.
• Maintain and update Vendor Master Data, ensuring vendor information is complete, accurate, and compliant with company policies.
• Conduct vendor onboarding, changes, and maintenance while following established approval and verification procedures.
• Investigate and resolve invoice discrepancies, payment issues, and vendor inquiries.
• Perform regular reconciliation of vendor accounts and identify outstanding or unmatched transactions.
• Coordinate with Procurement, Finance, Operations, and vendors to resolve AP-related concerns.
• Assist in payment processing and ensure transactions are properly documented and approved.
• Monitor aging reports and support timely resolution of overdue or outstanding invoices.
• Maintain accurate records and documentation for audit and compliance purposes.
• Prepare and provide AP-related reports and transaction data as required.
• Identify process gaps and recommend improvements to increase accuracy, efficiency, and turnaround time.
• Ensure compliance with company policies, internal controls, and standard operating procedures.

Qualifications

• 2–4 years of relevant experience in Finance & Accounting (F&A) Operations, Accounts Payable, or Vendor Master Data Management.
• Experience in invoice processing, vendor management, account reconciliation, or financial operations.
• Strong understanding of Accounts Payable processes and basic accounting principles.
• Experience handling Vendor Master Data, including vendor creation, maintenance, validation, and updates, is preferred.
• Proficient in Microsoft Office, particularly Excel.
• Experience using ERP or accounting systems such as SAP, Oracle, Workday, or similar platforms is an advantage.
• Strong attention to detail and accuracy in handling financial data.
• Good analytical, organizational, and problem-solving skills.
• Strong communication and stakeholder management skills.
• Ability to manage multiple transactions and priorities while meeting deadlines.
• Willingness to work in a BPO/shared services environment and support required business hours or shifting schedules.