Accounts Payable Specialist

JOB SUMMARY:

The ideal candidate for our Accounts Payable Supervisor is a motivated team player with strong attention to detail and excellent analytical and problem-solving skills. The Accounts Payable Supervisor’s responsibilities will include (but are not limited to) verifying and reconciling invoices, participating in audits, and managing the monthly AP close.

Responsibilities

• Providing direction and support for Account Payable Team and monitoring of operation expenditures (AP).
• Ensures timely payments of vendor invoices and expense vouchers and maintains accurate records and control reports.
• Process weekly check runs for payment
• Reviews applicable accounting reports and accounts payable register to ensure accuracy.
• Process, maintain and update 1099 and W9 file for year-end including review of vendors.
• Oversight of P.O process to include training to managers on how to process them in the system
• Ensure invoices are coded appropriately and payments are posted.
• Participate and assist in month and year-end close process, including top side JE and reconcile.
• Reconcile and validate all data received from assigned ad-hoc project.

Required Skills and Abilities

• Strong analytical and financial modeling skills
• Strategic thinking
• Excellent presentation skills
• Knowledge of ERP systems, SAP and related technologies
• Excellent time management and organizational ability
• Ability to multitask and meet constant deadlines

EDUCATION AND EXPERIENCE:

• Bachelor's degree in business administration, accounting/finance, or equivalent combination of education and experience
• +7 years of Accounting and AP, and 2 years supervisor’s experience required
• Strong command of Microsoft Excel (e.g. v-lookup, pivot tables, etc.)
• Good technical knowledge of fundamental accounting principle
• Experience in a fast-paced environment and able to change direction rapidly when priorities and deadlines shift
• Ability to help process and lead the month-end close process strongly preferred

PHYSICAL DEMANDS:

These physical demands are representative of the physical requirements necessary for an employee to successfully perform the essential functions of the job. Reasonable accommodation can be made to enable people with disabilities to perform the described essential functions.

• While performing the responsibilities of the job, the employee is required to talk and hear.
• The employee is often required to sit and use their hands and fingers, to handle or feel.
• The employee is occasionally required to stand, walk, reach with arms and hands, climb or balance, and to stoop, kneel, crouch or crawl.
• Vision abilities required to perform this job include close vision.

WORK ENVIRONMENT:

While performing the responsibilities of the job, these work environment characteristics are representative of the environment the jobholder will encounter. Reasonable accommodations may be made to enable people with disabilities to perform the essential functions of the job.

• The employee may be occasionally exposed to moving mechanical parts and vehicles.
• The noise level in the work environment is usually quiet to moderate.
• The passage of employees through the work area is average and normal.