Accounts Payable Specialist

Position Description:

Position Summary

Mountain West Financial is seeking a detail-oriented and organized Accounts Payable Specialist to join our Treasury team. This entry-level position is responsible for supporting the company's accounts payable processes, vendor management activities, corporate credit card administration, and financial recordkeeping. The role offers an excellent opportunity for someone looking to begin and grow a career in Accounting and Finance.

The ideal candidate is dependable, organized, and enjoys working with people to ensure invoices, expenses, and supporting documentation are complete, accurate, and processed in a timely manner. This position reports to the Treasury Manager and collaborates closely with Accounting, Treasury, and other business teams across the organization.

Why Join Mountain West Financial?

• Opportunity to start and grow a career in Accounting and Finance
• Exposure to accounts payable, vendor management, expense administration, and month-end accounting processes
• Collaborative team environment with training and mentorship
• Opportunity to expand responsibilities and advance within the Accounting and Treasury departments
• Gain valuable experience supporting internal controls, financial reporting processes, and audit requirements

Primary Responsibilities

Accounts Payable

• Receive, review, and organize vendor invoices.
• Verify invoices include appropriate approvals and supporting documentation.
• Follow up with employees and vendors to obtain missing approvals or documentation.
• Submit approved invoices for payment processing.
• Monitor invoice status and respond to vendor and employee payment inquiries.
• Review invoices and vendor statements for credits, duplicate billings, and payment discrepancies.
• Maintain recurring payment schedules and ensure timely processing.

Corporate Credit Cards & Employee Expenses

• Monitor corporate credit card activity and transactions.
• Assist with monthly corporate credit card reconciliations.
• Collect receipts, business purposes, and required supporting documentation from cardholders.
• Assist with employee reimbursement requests and ensure compliance with company policies and procedures.

Vendor Management

• Maintain vendor records, including W-9 forms, payment information, and contact details.
• Assist with vendor statement reconciliations and account maintenance.
• Communicate professionally with vendors regarding invoices, credits, and payment inquiries.
• Support year-end 1099 preparation by maintaining accurate and complete vendor documentation.

Documentation & Accounting Support

• Maintain organized electronic records of invoices, approvals, receipts, and payment documentation.
• Assist with month-end close activities by identifying outstanding invoices and resolving missing documentation.
• Provide supporting documentation for audits and internal requests.
• Provide cross-functional support for Treasury activities, including check processing and cash-related administrative tasks as needed.
• Assist the Accounting and Treasury teams with additional administrative and payment-related responsibilities as assigned.

Qualifications

• High school diploma required; Associate's or Bachelor's degree in Accounting, Finance, Business, or a related field preferred.
• 0-2 years of accounting, bookkeeping, accounts payable, banking, customer service, administrative, or office support experience preferred.
• Strong organizational, communication, and time management skills.
• Excellent attention to detail and commitment to accuracy.
• Basic proficiency with Microsoft Excel, Outlook, and Word.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Ability to handle sensitive and confidential information professionally.
• Willingness to learn accounting systems, financial processes, and company policies.
• Experience with accounting or ERP systems is a plus but not required.

Success in This Role

The ideal candidate will:

• Take pride in producing accurate and organized work.
• Communicate professionally with employees and vendors.
• Consistently follow established procedures and internal controls.
• Demonstrate reliability, accountability, and a strong work ethic.
• Effectively manage multiple tasks and competing priorities.
• Maintain confidentiality when handling financial information.
• Approach challenges with a problem-solving mindset and willingness to learn.

Work Environment

• Full-time position.
• In office-based work environment.
• Standard business hours with occasional flexibility during month-end or year-end activities.
• Ability to sit and work at a computer for extended periods.
• Regular interaction with internal employees, vendors, and external business partners.

What We Offer

Comprehensive healthcare for you and your family

401k with company match of up to 4%

Employee referral bonuses, get paid to help us grow

Build Then Bless – an internal recognition platform as well as external funds to use in your community on a monthly basis

$2000 Vacation/Wellness Bonus

PTO, Maternity Leave, Paternity Leave and paid Bereavement, 11 Company Holidays plus two floating holidays

Company Profit Sharing

Career Growth Opportunity

This role provides an excellent opportunity to build a strong foundation in Accounting and Finance. Successful candidates will gain hands-on experience with accounts payable operations, vendor management, expense administration, month-end activities, and internal controls. As skills and experience develop, opportunities may exist to take on broader accounting responsibilities and advance within the Accounting and Treasury departments.