Accounts Payable Specialist

JOB RESPONSIBILITIES

Process and settle financial transactions related to company drivers and clients.

Review driver and client accounts to ensure transactions, payments, deductions, and adjustments are accurately recorded.

Calculate and process amounts owed to drivers and amounts payable by clients.

Process approved refunds, reimbursements, credits, and account adjustments.

Prepare and maintain invoices, payment records, transaction reports, and supporting documentation.

Record financial transactions accurately in accounting and company systems.

Reconcile driver and client accounts on a regular basis.

Investigate and resolve discrepancies between transactions, invoices, payments, and account balances.

Review transaction records and supporting documentation before completing settlements.

Maintain accurate records of completed settlements, refunds, adjustments, and outstanding balances.

Communicate with drivers, clients, vendors, and internal staff regarding account and transaction questions.

Follow up on outstanding balances, missing documentation, disputed transactions, and unresolved account issues.

Assist with accounts payable and accounts receivable activities.

Prepare reports and summaries related to driver settlements, client transactions, refunds, and account activity.

Maintain organized electronic and financial records for audit and reporting purposes.

Protect confidential financial and personal information.

Assist management with accounting, bookkeeping, and administrative duties as required.

ACCOUNTING & BOOKKEEPING RESPONSIBILITIES

Maintain records of financial transactions by posting, verifying, and reconciling entries.

Maintain subsidiary accounts for drivers, clients, vendors, and other transaction accounts.

Reconcile account balances and identify discrepancies in a timely manner.

Verify transaction information and supporting documentation before processing payments or settlements.

Maintain accurate records of accounts receivable and accounts payable.

Assist with preparing financial reports by collecting, analyzing, and summarizing accounting information.

Assist with maintaining a balanced general ledger and accurate accounting records.

Track refunds, credits, deductions, reimbursements, and other account adjustments.

Research and resolve accounting or documentation discrepancies.

Assist with month-end and year-end accounting procedures as required.

Maintain organized documentation for financial transactions and settlements.

DRIVER & CLIENT SETTLEMENT RESPONSIBILITIES

Review completed transactions and determine the appropriate settlement amounts.

Prepare and process driver settlement statements.

Verify deductions, fees, advances, reimbursements, and other applicable adjustments.

Review client payments and account balances before issuing refunds or credits.

Process approved refunds and ensure they are properly documented and recorded.

Identify missing or incorrect transaction information and communicate with the appropriate party to resolve the issue.

Ensure settlements are completed accurately and within established processing schedules.

Maintain a clear record of all settlement activity for future reference.

Escalate unusual, disputed, or high-value transactions to management when necessary.

JOB REQUIREMENTS

Experience in accounting, bookkeeping, accounts payable, accounts receivable, transaction processing, or a related administrative/financial role.

Relevant accounting, finance, bookkeeping, or business education is an asset.

Experience handling invoices, payments, refunds, reconciliations, account adjustments, and financial records.

Strong knowledge of Microsoft Office, particularly Excel.

Experience with accounting software, bookkeeping systems, databases, or transaction-management platforms.

Strong attention to detail and accuracy when entering and reviewing financial information.

Ability to reconcile accounts and identify discrepancies.

Ability to work independently and manage multiple transactions and deadlines.

Strong organizational and time-management skills.

Professional written and verbal communication skills.

Ability to maintain confidentiality when handling financial and personal information.

Ability to work effectively in a remote environment when required.

Transportation, logistics, trucking, freight, or driver settlement experience is an asset.

Experience working with driver settlements, client accounts, refunds, or transaction reconciliation is an asset.

PERSONAL QUALIFICATIONS

The ideal candidate should be:

Detail-oriented and highly organized.

Reliable and responsible with financial information.

Comfortable working with numbers and financial records.

Able to identify errors and discrepancies before transactions are finalized.

Able to communicate professionally with drivers, clients, vendors, and management.

Comfortable working independently with minimal supervision.

Able to prioritize multiple tasks while maintaining accuracy.

Trustworthy and committed to maintaining confidentiality.

COMPENSATION & BENEFITS

Nor Logistics Inc. is committed to providing employees with the tools and support needed to perform their responsibilities effectively, including the following benefits and work resources, where applicable:

Competitive salary based on experience and qualifications.

Full-time, permanent employment.

Remote work / work-from-home option.

Monthly internet allowance to support reliable remote communication and business operations.

Company-provided computer equipment for employees whose position requires dedicated company equipment.

Company-provided printer/scanner or access to appropriate printing and scanning resources when required for business purposes.

Necessary business software, systems, and online tools required to perform the position.

Transportation allowance or approved transportation reimbursement for eligible business-related travel.

Paid time off in accordance with company policy and applicable employment requirements.

Paid company holidays in accordance with company policy and applicable requirements.

Opportunities for additional training and professional development.

Regular communication and support from management while working remotely.

Potential performance-based increases or bonuses based on company policy and individual performance.

COMPANY-PROVIDED WORK EQUIPMENT

For employees working remotely, Nor Logistics Inc. may provide or arrange appropriate equipment necessary to perform the position effectively. Depending on the requirements of the role, this may include:

Company computer/PC or laptop.

Monitor and computer accessories.

Printer/scanner where business needs require physical document processing.

Business email and communication tools.

Access to accounting, bookkeeping, transaction, and document-management systems.

Other equipment or software reasonably required to perform assigned duties.

Company-provided equipment remains the property of Nor Logistics Inc. and must be maintained, protected, and returned in accordance with company policy.

REMOTE WORK EXPECTATIONS

Employees working remotely are expected to maintain a professional and productive work environment and remain available during their scheduled working hours.

Remote employees must:

Maintain reliable internet service.

Respond to company communications in a timely manner.

Protect company, driver, client, and financial information.

Maintain appropriate confidentiality when working with sensitive documents.

Complete assigned settlements, reconciliations, refunds, and administrative tasks within established deadlines.

Participate in virtual meetings and communications as required.

Maintain accurate records and promptly report any issues affecting their ability to work.

Job Type

Full-time, Permanent

Schedule

8-hour shift

Monday to Friday

Work Location

Remote / Work from home

Occasional in-person attendance or business-related travel may be required depending on operational needs.

Equal Opportunity

Nor Logistics Inc. is an equal opportunity employer and welcomes applications from qualified individuals. Employment decisions are made based on qualifications, experience, job requirements, and business needs.

Pay: $51,025.86-$76,587.45 per year

Benefits:

• Extended health care
• Work from home

Work Location: Remote