Accounts Payable Specialist

Job Summary

We are looking for an experienced Accounts Payable (AP) Specialist to manage and support AP operations for US entities engaged in IT services and retail operations. The role will focus on invoice processing, vendor management, reconciliations, payment processing, month-end activities, and ensuring accurate and timely AP operations.

Roles & Responsibilities

• Lead and assist in managing Accounts Payable activities for entities engaged in IT services and retail operations in the US.
• Process vendor invoices, expense reports, credit notes, and payment requests accurately and on time.
• Perform 3-way matching of purchase orders, invoices, and goods/services receipts.
• Manage vendor master data, including vendor onboarding and updates.
• Perform vendor statement reconciliations and AP account reconciliations.
• Process and monitor vendor payments in accordance with approved payment terms.
• Handle invoice discrepancies, exceptions, and vendor queries and coordinate with relevant teams for resolution.
• Support month-end and year-end AP closing activities.
• Prepare and maintain AP aging reports and payment schedules.
• Support accruals, prepaid expenses, and other AP-related accounting entries.
• Ensure compliance with US accounting policies, internal controls, and applicable tax requirements.
• Support internal and external audits by providing required AP documentation and schedules.
• Identify opportunities to improve AP processes, controls, and automation.
• Maintain accurate and complete AP records and documentation.
• Coordinate with Procurement, Finance, Operations, and vendors to ensure smooth AP operations.