Accounts Payable Specialist

Required Qualifications

• 3–5+ years of Accounts Payable experience, preferably in a multi-entity environment.
• Proven experience managing AP for multiple companies/entities simultaneously.
• Strong understanding of full-cycle accounts payable.
• Experience with high-volume invoice processing while maintaining accuracy.
• Strong understanding of invoice coding, approvals, payment processing, and vendor management.
• Experience with accrual-basis accounting and month-end AP cutoff.
• Strong knowledge of general ledger coding and account classifications.
• Ability to reconcile vendor statements and research discrepancies independently.
• Experience processing ACH, checks, and electronic payments.
• Experience maintaining accurate vendor files and W-9 documentation.
• Strong Excel skills, including pivot tables, VLOOKUP/XLOOKUP, SUMIFS, and reconciliation spreadsheets.
• Experience with QuickBooks Desktop strongly preferred.
• Ability to work with multiple classes, locations, departments, and entities within an accounting system.
• Excellent attention to detail and accuracy.
• Strong organizational skills with the ability to manage large volumes of invoices and competing deadlines.
• Ability to work independently with minimal supervision.

Preferred Experience

• Experience managing AP for 20+ entities.
• Healthcare, medical practice, or physician-group accounting experience.
• Real estate/property management AP experience.
• Experience with property-related invoices, tenant improvements, utilities, repairs, maintenance, and construction expenses.
• Experience with intercompany transactions and charges.
• Experience supporting month-end close.
• Experience preparing AP-related schedules and workpapers for CPA/tax preparation.
• Experience identifying duplicate invoices, unusual charges, incorrect coding, and potential payment errors.
• Experience with automated AP/payment systems is a plus.

Ideal Candidate

The ideal candidate is a seasoned, highly organized AP professional who can take ownership of the entire AP process across 47+ companies with minimal supervision. This person should be comfortable handling a high volume of invoices, determining the correct entity, account, class, and location, resolving issues directly with vendors and internal departments, and ensuring AP is accurately recorded before month-end close. This is not an entry-level AP position. The candidate should be able to independently manage their assigned entities and identify and resolve problems rather than simply entering invoices.

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee discount
• Health insurance
• Paid sick time
• Paid time off
• Vision insurance

Work Location: In person

Pay: $60,000.00 - $75,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Work Location: In person