Accounts Payable Specialist

We are seeking a detail-oriented and experienced Accounts Payable Specialist to join our team. As an Accounts Payable Specialist, you will be responsible for accurately processing and recording all payable transactions. Your attention to detail and strong organizational skills will be essential in ensuring the accuracy and timeliness of our financial records.

Responsibilities:

· Processing daily Accounts Payable (A/P) statements/reports with computer programs

· Receiving and verifying invoices and requisitions for goods and services

· Data-entering invoices for payment

· Processing backup reports after data entry

· Managing weekly checks and recording all checks into computerized software programs

· Preparing vendor checks for mailing and listing all vendor checks in a log tracking book

· Preparing manual checks as and when required

· Processing specific financial forms (e.g., tax forms, inventory/supplies order forms, etc.)

· Establishing and maintaining confidential employee files and employer/business files

· Calculating specific compensation rates for benefits and/or salaries (if applicable)

· Verifying employee pay amounts for hours of work, deductions, etc. (if applicable)

· Verifying coding and obtaining signatures for specific forms and records

· Maintaining inventory files and financial documents using an organized filing system as instructed electronically or non-electronically

· Recording administrative and office expenses in computerized programs

· Producing and preparing daily, weekly, monthly financial statements/reports for Management

· Verifying transactions comply with financial policies and procedures established by the company/

· Upholding professionalism by providing courteous customer service to visitors, clients, and vendors

· Performing other duties as assigned

Requirements:  
- Associate Degree (Preferred)

- Experience with Quickbooks, and Bill.com  
- Proven experience as an Accounts Payable Specialist or similar role  
- Strong knowledge of accounting principles, including double-entry bookkeeping  
- Proficient in using accounting software and MS Office (especially Excel)  
- Excellent attention to detail and accuracy  
- Ability to analyze financial data and identify discrepancies  
- Knowledge of governmental accounting regulations is a plus  
- Familiarity with payroll processes is a plus  
- Strong understanding of financial concepts, such as debits, credits, and accruals

Location: [PENSACOLA, FL]

Benefits:  
- Comprehensive benefits package, including health insurance, dental insurance, vision, PTO, and retirement plan options

If you meet the requirements for this position and are looking for a challenging role in a dynamic organization, we encourage you to apply. Please submit your resume along with a cover letter detailing your relevant experience. We will contact qualified candidates for further consideration.```

Job Type: Full-time

Pay: $17.00 - $21.00 per hour

Benefits:

- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Vision insurance

Education:

- Associate (Required)

Experience:

- Accounts Payable: 2 years (Required)

Work Location: In person