Accounts Payable Specialist

Job highlights

• Effective corporate communication skills with ability to establish and maintain relationship with partners,attorneys,finance staff,clients and third-party vendors . Ability to consistently meet deadlines . Service oriented and self-motivated,consistently performing with a high sense of urgency and pride in output . Law firm or other professional services experience preferred

• Keeping track of all payments and expenditures, purchase orders, invoices, statements, etc.

• Reconciling processed work by verifying entries and comparing system reports to balances

• Maintaining historical records

• Paying vendors by scheduling payment and ensuring payment is received for outstanding credit

• Monitoring all vendor payment agreements to find discounts that can be used to reduce invoice amounts

• Paying all sales tax on appropriate invoices and making a note of each tax payment made

• Keeping track of credits owed to the client and ensuring all credits are properly applied to vendor payments

• Reconciling payable reports each month to confirm that all amounts paid were accurate

• Assisting in the preparation and maintenance of A/P manuals, reference guides, and educational tools that support A/P operations

• Analyzing industry trends, proactively seeking ways to improve current process and maximize efficiencies for the client

• Preparing analyses of accounts and producing monthly reports

• Assist with special projects and ad-hoc requests as directed by management

• Other duties as they arise

Requirements

Required Skills/Abilities:

• Ability to work independently with little supervision
• Ability to use Microsoft productivity software such as Excel and Word and other A/P related software. Previous experience with Bill.com or Chrome River, strongly preferred
• Excellent attention to detail
• Strong organizational aptitude with ability to document process and workflow
• Effective corporate communication skills with ability to establish and maintain relationship with partners, attorneys, finance staff, clients and third-party vendors
• Ability to consistently meet deadlines
• Service oriented and self-motivated, consistently performing with a high sense of urgency and pride in output
• Law firm or other professional services experience preferred

Education and Experience:

• Bachelor s degree in accounting, Finance or related discipline
• 2+ years in a corporate accounting role
• 2+ years experience in accounts payable

Physical Requirements:

• Prolonged periods of sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds at times.