Accounts Payable Specialist

SUMMARY:

Responsible for performing all activities related to Accounts Payable.

ESSENTIAL RESPONSIBILITIES:

§ Maintain the general ledger, and accounts receivable listings.

§ Follow up on past due accounts and send inquiry to client.

§ Verify invoices and where payment was not received. Verifies invoice was billed correctly, if not coordinate with billing supervisor to ensure these are corrected and resubmitted adhering to client guidelines and procedures.

§ Record customer payments into software systems.

§ Keep proper records on file as is deemed appropriate.

§ Coordinate with Billing to ensure that auctions invoices past due are followed up on.

§ Prepare paperwork necessary for refund checks when necessary.

§ Continuously review and improve the processes of the above positions to satisfactorily handle each area as efficiently as possible with the least cost.

§ Create and process “payables” checks every Thursday.

§ Create fronting checks, ACH payments and same-day checks as needed. Review all information, presented, approve, create checks, and pass on for signature.

§ Create and review Agent Invoice Report daily. Complete all blank areas. Note reason for all closes. Post all invoices on daily logs. When completed, pass on to A/P Auditing.

§ After audit, review all pricing, enter changes and corrections into system, initial and pass on to management for approval.

§ Review all agents impound invoices to prevent duplicate payments and ensure all fees are correct.

§ Investigate and resolve invoice inquiries from agents.

§ Maintain W-9 and 1099 paperwork/log.

§ Update and maintain impound log as necessary. Notify management of changes, when necessary.

§ Review all daily billing logs. Follow-up with billing department when not completed. Print daily logs for management.

§ Assist and back-up each area as needed. Ensure another person on the team can serve as back- up to one (or more) of the positions.

§ Adheres to company policies and procedures.

§ Perform special projects as requested.

§ Assume additional duties as needed.

COMPETENCIES:

§ General ledger reconciliation, Accounts payable, Accounting, Accounts receivable, accounting software, QuickBooks.

§ Oral Communication - Speaks clearly and persuasively; Listens and gets clarification when necessary; Responds informatively to questions.

§ Written Communication - Writes clearly and concisely; Edits work; Varies writing style to meet specific needs; Presents data effectively; Able to read and interpret written information.

§ Professionalism – Maintains confidentiality. Approaches others in a polite and tactful manner; Maintains composure and reacts well under pressure; Treats others with respect and consideration; Accepts responsibility for own actions; Follows through on commitments.

§ Planning/Organizing - Prioritizes and plans work activities; Uses time efficiently; Plans for additional resources; Sets goals and objectives.

§ Quality - Demonstrates accuracy and thoroughness; Applies feedback to improve performance; Monitors own work to ensure quality.

§ Adaptability - Adapts to changes in the work environment; Manages competing demands; Changes approach or method to best fit the situation; Able to deal with occasional change, delays, or unexpected events.

Required Education and Experience:

§ High school diploma or equivalent.

§ Related skills, knowledge and experience.

Work Environment: Training provided on site at the Akron office location. After successful completion of training, work will be performed remotely or in the office setting.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. While performing the duties of this position, the employee is occasionally required to sit and stand for extended periods; walk; use hands to finger, handle, or feel objects, tools or controls; reach with hands and arms; talk or hear. The employee must occasionally lift or move office products and supplies, up to 20 pounds. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Work Authorization: Must be authorized to work in the United States.

Other Duties:

Please note this position description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this position. Duties, responsibilities and activities may change at any time with or without notice.

Pay: $20.00 - $22.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Disability insurance
• Employee assistance program
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Education:

• High school or equivalent (Preferred)

Ability to Commute:

• Akron, OH 44311 (Preferred)

Ability to Relocate:

• Akron, OH 44311: Relocate before starting work (Preferred)

Work Location: Hybrid remote in Akron, OH 44311