Accounts Payable Specialist

Job highlights

• Leverage experience with PDI software for streamlined operations (preferred).
• Required Skills and Qualifications.
• Knowledge of the lubricant / oil/petroleum industry preferred
• Experience
• Proven experience in AP invoice processing and vendor management
• Experience with PDI software is a plus. Technical Skills

Job Description

Key Responsibilities

1. Accounts Payable Processing

• Match Purchase Orders (PO) with supplier invoices and delivery receipts.

• Enter and update missing information as per client instructions.

• Process AP invoices efficiently and accurately.

• Prepare CSV files for invoices with larger line items.

• Follow client-specific AP process standards.

2. Vendor Management

• Create and approve vendor profiles.

• Ensure compliance with client and regulatory standards during vendor creation.

3. Communication and Coordination

• Handle client AP mailbox, responding to queries and following up as needed.

• Maintain excellent verbal and written communication with vendors and stakeholders.

4. Reconciliation and Adjustments

• Perform reconciliation of accounts, including inventory adjustments.

• Ensure accuracy in reporting and alignment with financial records.

5. Payment Processing and Follow-Up

• Follow up on pending payments with vendors and clients.

• Ensure timely processing of payments to avoid delays.

6. Purchasing

• Support purchasing activities, with a focus on the lubricant, oil, and petroleum industries.

• Leverage experience with PDI software for streamlined operations (preferred).

Required Skills and Qualifications

1. Experience

• Proven experience in AP invoice processing and vendor management.

• Knowledge of the lubricant/oil/petroleum industry preferred.

• Experience with PDI software is a plus.

2. Technical Skills

• Proficiency in Microsoft Office Suite, Google Workspace, and basic computer operations.

• Familiarity with reconciliation processes and inventory adjustments.

3. Communication

• Excellent verbal and written communication skills for effective client and vendor interaction.

4. Attention to Detail

• Strong focus on accuracy in data entry and invoice processing.

Disclaimer : This job posting has been aggregated from external source. Role details, content, and availability are subject to change. Applicants are advised to confirm the latest information directly on the company website before applying.