Accounts Payable Specialist

Job Summary

We are seeking a highly motivated and detail-oriented Accounts Payable Specialist to join our finance team. In this dynamic role, you will be responsible for managing the company’s accounts payable processes, ensuring timely and accurate payment of invoices, and maintaining strong vendor relationships. Your expertise in financial software, accounting principles, and compliance standards will be essential to support our organization's financial health and operational efficiency. This position offers an exciting opportunity to contribute to a fast-paced environment where precision and proactive problem-solving are valued.

Responsibilities

• Process and verify a high volume of invoices using various financial software systems such as Workday, SAP, or Oracle, ensuring adherence to company policies and GAAP standards.
• Perform detailed account reconciliations, including general ledger reconciliation and double entry bookkeeping, to maintain accurate financial records.
• Manage invoice processing workflows, utilizing accounts payable automation tools like Paychex or Sage to streamline operations.
• Ensure compliance with SOX (Sarbanes-Oxley Act) controls and internal audit requirements by maintaining thorough documentation of transactions.
• Handle data entry tasks with precision, utilizing Excel functions such as VLOOKUP and formulas for data analysis and reporting purposes.
• Coordinate with other departments such as Human Resources for benefits administration and payroll management using systems like ADP or UltiPro.
• Conduct vendor account management, resolve discrepancies, and facilitate timely payments while safeguarding confidential information.
• Assist with month-end closing activities, including journal entries related to accounts payable and accruals in various accounting systems like PeopleSoft or Ceridian.
• Support accounts receivable functions when needed, contributing to overall financial accuracy and reporting.

Skills

• Extensive experience with accounting software such as QuickBooks, Quicken, Sage, or similar platforms; familiarity with financial software integration is a plus.
• Strong understanding of GAAP (Generally Accepted Accounting Principles) and financial compliance standards including SOX requirements.
• Proficiency in Microsoft Office Suite, especially Excel data analysis skills including formulas, pivot tables, and the VLOOKUP function for efficient data management.
• Knowledge of accounts payable processes, invoice processing, account reconciliation, and accounts receivable management.
• Experience working with HRIS systems like Workday or UltiPro for benefits administration and payroll support; familiarity with ADP or Kronos is advantageous.
• Ability to handle confidential information responsibly while maintaining high levels of accuracy in data entry and record keeping.
• Excellent analysis skills combined with attention to detail in general ledger accounting, journal entries, and technical accounting procedures.
• Strong organizational skills with the ability to prioritize tasks effectively in a fast-paced environment involving multiple deadlines.

Join us to be part of a collaborative team dedicated to excellence in financial operations! We value proactive individuals who thrive on accuracy, compliance, and continuous improvement—helping us maintain our commitment to integrity and operational success every day!

Pay: $26.10 - $31.43 per hour

Expected hours: 40.0 per week

Benefits:

• Dental insurance
• Health insurance
• Paid time off

Work Location: Remote