Accounts Payable Specialist

Job Summary

The Automotive Accounts Payable Specialist is responsible for managing and processing all dealership invoices, issuing payments, and maintaining accurate financial records. This role requires strict attention to detail, a solid understanding of automotive accounting principles, and the ability to work seamlessly with various departments (Parts, Service, Sales) and external vendors to ensure timely and accurate payments. Route 23 Nissan, Luxury Motor Cars, and Audi Meadowlands

Key Responsibilities

• Invoice Processing: Receive, review, and verify all vendor invoices and check requests. Ensure accurate coding to the general ledger and obtain necessary departmental approvals before payment.
• Reconciliation: Reconcile vendor statements, investigate and resolve discrepancies, and ensure all credits and returns are properly accounted for (especially for parts and sublet repairs).
• Payment Issuance: Prepare and process accounts payable checks, wire transfers, ACH, and credit card payments on a weekly/monthly schedule.
• Factory Payables: Manage manufacturer payables, including factory parts invoices, and warranty claim reconciliations.
• Schedule Maintenance: Clear and maintain various accounting schedules related to accounts payable, and sublets.
• Record Keeping: Maintain accurate, organized, and up-to-date vendor files (W-9s, 1099 information) and accounts payable records.
• Month-End Close: Assist the Controller and Office Manager with month-end closing procedures, ensuring all AP entries are posted before deadlines.
• Vendor Relations: Serve as the primary point of contact for vendor inquiries, building and maintaining positive relationships.
• Daily check deposits: Reconcile and process daily check deposits for Sales, Parts, and Service.
• Credit Card reconciliation: Reconcile and post credit card deposits for Sales, Parts, and Service.
• Office Supply management: Maintain and order office supplies for the dealership.
• Other duties as assigned by Office Manager or Controller

REQUIRED QUALIFICATIONS

• Hands-on experience using Dealertrack is preferred. Candidates must be comfortable entering, researching, and reconciling dealership payables within Dealertrack.
• High school diploma or equivalent required; associate or bachelor's degree in Accounting, Finance, Business, or a related field preferred.
• At least 1–2 years of accounts payable, bookkeeping, purchasing support, or general accounting experience. Automotive dealership accounting experience strongly preferred.
• Working knowledge of invoice processing, vendor account reconciliation, general ledger coding, payment processing, and basic accounting principles.
• Ability to manage a high volume of transactions, research discrepancies, and meet recurring payment and month-end deadlines.
• Strong organizational and communication skills with the ability to work effectively with dealership departments and vendors.
• High level of accuracy, confidentiality, professional judgment, and attention to detail.

Pay: $22.00 - $24.00 per hour

Expected hours: 40.0 per week

Benefits:

• 401(k)
• Dental insurance
• Disability insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Work Location: In person